ASSOCIATE GOVERNMENTAL PROGRAM ANALYST

Job Description and Duties District 08 - South Region - 790/2404 Maintenance South Region Office The incumbent will write U-10 Service Contracts, monitor and ensure funding is being expended at the desired rate. Will be the authorized representative of Caltrans responsible for ensuring that the contractor's performance and financial management meets all the legal requirements of the service. Will be responsible for submittal of invoices to the Division of Accounting (DOA) ensuring but not limited to following compliance of the Prompt Payment Act, Invoice Dispute Notifications, and examine all insurance and license certifications. Incumbent will track the region Small Business (SB), Disabled Veteran Business Enterprise (DVBE), and Disadvantage Business Enterprise (DBE) compliance to achieve percentage attainment required by the State or Federal Government. Will work serve as the representative for the region Labor Compliance Program. Will track in detail contractor's prevailing wage requirements on all public works projects, update wage and benefit determinations along with overtime regulations and exemptions. The incumbent will assist the superintendents and employees of the region using software and creating new forms and documents in MS Word, Excel, Access, and PowerPoint for document tracking and electronic form submission as needed for managing the region's operations and providing management with clear and simple information. When handling problems and/or circumstances regarding the contractor's payments, or when encumbering and disencumbering funds for service contracts in order to maintain the budget for each contract, the incumbent will correspond in-depth with the Division of Procurement and Contracts (DPAC) and the Caltrans Accounting Department (DOA). Will complete and submit necessary paperwork to DOA in order to get contract payment. Will work with HQ's budgets to track encumbrances, expenditures and disencumber funds to ensure the region does not surpass their allocated annual resources. Will track the region charging codes to ensure proper charging according to the Accounting Coding Manual. Will complete tasks in accounts payable and receivable including, but not limited to: Check/Warrant Stop Payments, Miscellaneous Vendor Advances (MGAX), create and maintain customer account records with expertise in using AMS Advantage Program. The incumbent will assist the region supervisors in providing training such as Acquisition Manual Training, CALPIA Training, Leveraged Procurement Agreements, AMS Advantage and Forms Interface Program (FIP) Training. Will provide training on RQS Creation, Cal-Card Program Training, Cal-Card Service Agreements, and Bid, Protest, and Dispute Training. The incumbent will coordinate activities with other divisions, departments and local agencies for Career Day events. Will act as the backup instructor for the South Region Academy and Training Program. PARF# 08-6-298 / JC-492700 Eligibility for hire may be determined by your score on the ASSOCIATE GOVERNMENTAL PROGRAM ANALYST exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title. The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job. Apply today to join our team! We especially encourage applicants to check out our Caltrans Career Compass tool! The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions. You will find additional information about the job in the Duty Statement. Working Conditions Position located at 1746 Spruce St, Riverside, CA 92507, Riverside County. Multiple positions may be filled from this recruitment. This is a Limited Term position which may be extended to 24 months or become permanent. The base of operation will be in the Maintenance South Region office. While in the office setting he/she will be working in a climate-controlled environment with artificial lighting. Work environment includes constant interaction with a diverse group of customers and co-workers, and sitting for long periods of time at a keyboard. Due to constant interruption, incumbent must have the ability to prioritize and multi-task in order to complete regular work assignments. This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans's evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee's designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate. New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. Minimum Requirements You will find the Minimum Requirements in the Class Specification. * ASSOCIATE GOVERNMENTAL PROGRAM ANALYST Additional Documents * Job Application Package Checklist * Duty Statement Position Details Job Code #: JC-492700 Position #(s): 908-790-5393-XXX Working Title: Budget / Procurement Analyst Classification: ASSOCIATE GOVERNMENTAL PROGRAM ANALYST $6,031.00 - $7,547.00 A New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. # of Positions: Multiple Work Location: Riverside County Telework: Hybrid Job Type: 12 Month Limited Term - Full Time Department Information Caltrans Mission: Improving lives and communities through transportation. Caltrans Vision: A thriving and connected California. The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success. Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not despite the diverse attributes of our workforce, but because of our diversity. Department Website: Director's EEO Policy: Director's EEO Policy Statement: Special Requirements * Possession of a valid driver's license is required when operating a State owned or leased vehicle. The SOQ should be no longer than two (2) pages in length, double-spaced, in12 point Arial font. Each SOQ question must be numbered and stated in its entirety, followed by your response in the same order listed below. Your name and the Job Control number must be included at the top right corner of each page. * Please list three of your professional strengths and describe how they will contribute to your success in implementing the typical duties described in the Duty Statement. * Describe your educational and/or professional experience with budget reporting and accounting processes. Please include details that pertain to the following: monitoring, auditing, expenditures, types of reports and/or spreadsheets created and utilized. Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Please visit either of the following two websites for a list of evaluation agencies: or Please redact birthdates and social security numbers. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 10/6/2025 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Transportation California Department of Transportation Attn: Caltrans DHR Contact - JC-492700 1750 E. 4th Street, 1st Floor Santa Ana, CA 92705 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Transportation California Department of Transportation Caltrans DHR Contact - JC-492700 1750 E. 4th Street, 1st Floor Santa Ana, CA 92705 Closed on weekends and State holidays. 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: * Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. * Resume is optional. It may be included, but is not required. * Statement of Qualifications - * Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Benefits Click HERE to view the Benefits Summary for Civil Service Employees in the State of California. Contact Information The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Human Resources Contact: Ayush Mehta (213) 407-7833 Hiring Unit Contact: Diane Rhoades (909) 383-5918 Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Caltrans EEO Office (844) 368-3367 California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Important Applications Instructions: The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-492700), PARF# 08-6-298 and title of the position (Associate Governmental Program Analyst) must be included on the STD. 678 form. Electronic applications through your CalCareers account are highly recommended and encouraged. Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position. NOTE: Do not submit the "Equal Employment Opportunity" questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Created: 2025-10-04