Administrative Assistant to the Chief Financial Officer

Job Description:The Administrative Assistant will provide general administrative support to the Chief Financial Officer and staff. Must be organized and able to multi-task efficiently.Location: Philadelphia, MSSkills and Experience:The ideal candidate will have excellent computer skills, proficiency in Microsoft Word, Outlook, Excel, Adobe Acrobat, and other specific applications. Effective communication skills, both verbally and in writing, with superiors, colleagues, clients, and individuals inside and outside the company are puter Skills - excellent computer skills required.Effective communication skills both verbally and in writing.Must be a forward thinker with good preplanning skills.Effective problem-solving skills.Effective in a team environment and anizational skills required.Two (2) - four (4) years of Administrative Experience is Required.Associate or bachelor's Degree in business is preferred. High School diploma (or equivalent) is required.Essential Job Duties:Administrative support for the Chief Financial Officer and staff.Maintain an advanced degree of confidentiality along with excellent judgement, discretion, and a high degree of maturity/professionalism.Receive and screen telephone calls appropriately.Assist with month-end close, quarterly financial reporting and year-end close.Assist with external audits and tax return preparation.Assist with quarterly tax payments.Assist with 401k audits, medical plan audits and workers comp audits.Assist in the annual budgeting process.Manages applications of bid bonds, performance & payment bonds, and letters of pile, copy, sort, process and maintain documents - Keep electronic and hardcopy files up to date.Create and update Excel spreadsheets and PowerPoint presentations.Perform data entry.Arrange business meetings (in person and Zoom).Manage meetings (e.g., document meeting minutes and manage action items).Apply judgment with full understanding of urgency and priorities of the business, routinely needing to multi-task with little to no direction.Create and allocate expense reports.Plan, organize and manage calendars.Assist office personnel with various duties/project needs.All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EOE/Vets/Disabilities/M/FYates performs heavy construction and building work throughout the United States and relocation is sometimes required for continuous employment opportunities.Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at Phone: 205-940-4126 Email: Opportunity Employer, including disabled and veterans. #J-18808-Ljbffr

Created: 2025-10-05