Director, Meetings and Administration

Vice President, Membership & Administration at American Iron and Steel Institute The American Iron and Steel Institute is seeking a Director, Meetings & Administration to join our team. Reporting to the CEO, the Director, Meetings & Administration oversees the execution of the AISI’s annual General Meeting, its Board meetings, and other AISI committee meetings. They are also responsible for the administrative operations of the Institute, including IT, facilities management, and office administration. Primary Job Responsibilities Meetings and Events Overall responsibility for management of AISI’s annual General Meeting Planning, management, and execution of the Institute’s Annual Meeting – working with outsourced meeting planner and several staff members from public policy, executive office, communications and administration to deliver a prestigious, well-attended, highly valued event for AISI members that conveys AISI messaging, its brand and importance as a voice of the U.S. steel industry for issues that are central to the future of the industry and manufacturing competitiveness Management of the Awards program for the annual General Meeting Development of the Run of Show and coordination with meeting speakers, including high-level/profile government officials, business leaders, etc. Marketing the General Meeting, including promotion of sponsorships. Management of Cvent registration and App for the event Planning and execution of three high-level Board meetings (one of which is held during the annual General Meeting). Chief of Staff for the Board meetings, working directly with the CEO. Respond to executive-level questions related to the Board meeting. Supervise administrative staff for the successful execution of Board meetings Ensure A/V is seamless for Board Meetings Plan the Board Reception and Dinner for Winter and Fall Board meetings Association-wide expertise in meeting/event management Negotiate transient business hotel contract for AISI members Oversee and execute technology functions for events (Zoom, Owls, etc.) Hotel contract negotiation and/or review of all association hotel contracts (from other program managers), and other event contracts for the association Responsible for planning and coordinating the annual staff outing in the summer and the holiday luncheon in December Oversee and assist in planning, when necessary, AISI committee meetings. Program managers are responsible for coordinating with the Meetings Associate on meetings; however, as the supervisor of the Meetings Associate, you will review outside dinner contracts, in-house a/v, and overall execution of in-house meetings Administration The position is responsible for AISI’s Administration functions, including: Work with outsourced IT Administrator to manage information and communications technology, systems, and networks, and purchasing related equipment and software. Work with the outsourced IT Administrator to continue AISI’s cyber security awareness program and ongoing training. Work with an outsourced HR professional to coordinate the CEO’s directives related to HR Create and host All Hands meetings, including coordinating service recognitions for tenured employees Review and negotiate contracts for office administration (such as copier renewals) Assist the CEO, as assigned, with the preparation/finalization of the annual budget and business plan for the Board’s review/approval Work with the CFO (outside consultant) as assigned by the CEO Work with the accounting manager and the Associate Members Committee’s staff director to manage associate member dues processing Assist with new member onboarding communications as assigned by the CEO Responsible for internal communications regarding building hours, closures, inclement weather, local events impacting staff, etc. Responsible for communicating with the building and managing changes related to building policies, such as changes to the 25Mass App, or parking, and making sure AISI events are executed well in the building space, etc. Ensure office supplies supporting meetings and day-to-day operations are ordered promptly and managed within budget Knowledge and Skill Requirements Meeting and event planning skills Strong business skills and knowledge of accounting procedures Budgeting skills, business planning skills and experience Excellent verbal and written communication skills Strong general management knowledge and skills Staff management and team building skills Ability to effectively interact with senior-level executives and staff Proficient or Advanced-level experience using Microsoft Office 365, SharePoint Online, including Word, Excel, PowerPoint, and Outlook Previous experience using a CRM system-wide database Ability to demonstrate sound judgment and initiative Ability to effectively solve problems Ability to anticipate needs and be proactive Education/Training/Experience B.S. in business administration or a specific field such as hospitality management, communications, marketing, or management 5+ years’ meeting planning experience Board meeting management experience a plus Certified meeting planner a plus Prior experience as the operations member of a management team for a small to mid-size business is helpful Seniority level Director Employment type Full-time Job function Management and Manufacturing Industries Non-profit Organizations #J-18808-Ljbffr

Created: 2025-10-06