Commercial Property Manager

Our client, an entrepreneurial commercial real estate investment, development, and property management firm, is hiring a Property Manager. Reporting to the President, the Property Manager will own the day-to-day operations, budgeting, reporting, tenant relations, leasing support, vendor management, and compliance of 6 properties (1 Industrial/5 Retail; 900K square feet). This role is hands-on, highly visible to ownership, and requires strong financial acumen and exceptional follow-through—plus the ability to be on call for after-hours issues.Job Duties:Prepare the annual property budgetPrepare annual CAM/NNN reconciliationsCreate and deliver monthly property reports to the Landlord, including: Legal fees, Tenant Improvements (TI), Capital Improvements, and leasing commission schedulesReview and approve invoices weeklyPay annual real estate tax bills and coordinate tax appeal matters with advisorsTenant Relations, Leasing & OccupancyUpdate Tenant Lease SummariesManage tenant expirations: track dates, discuss renewals with Landlord, negotiate terms with tenants, and handle all paperwork through full executionProcess lease assignments: gather financials, run credit checks, present to Landlord, and complete documents through full executionSupport tenants’ reconciliation audits by providing invoices and backupConduct move-out walk-throughsTour properties weekly to check conditions and meet with tenantsTake bi-annual water readings, calculate usage, and invoice tenantsMaintain compliance tracking spreadsheets for tenant insurance, HVAC service, grease interceptors, and gross salesParticipate in bi-monthly Landlord–Broker update callsJoin lease negotiation calls with Landlord and counselAssist the Landlord’s audit team with annual auditsCoordinate with the Landlord’s lender: provide requested insurance/financial documents and arrange annual property inspection toursPrepare and assist with insurance renewals and annual inspections; serve as point person for insurance claims, investigations, and litigationOperations, Maintenance & ConstructionOversee office staff; manage vendor performance and contractsBid and supervise contracted services (trash, HVAC, snow, day-porting/sweeping, pressure washing, etc.)Review monthly lighting reports and schedule corrective workOversee construction management tasks (e.g., asphalt, roofing repairs)Maintain a maintenance log for each property (roof leaks, HVAC, etc.)Ensure vacant units and utility rooms have sufficient heat in winterBe on call 24/7/365 for after-hours issuesCompliance & Government FilingsFile Annual/Periodic Reports with the Colorado Secretary of State for all entitiesRecords & SystemsScan and archive new leases and renewalsKeep organized digital records on the server for all property, tenant, and vendor documentsRequired Qualifications:10+ years of commercial property management experience (retail and/or office)Strong budgeting, CAM/NNN reconciliation, and general accounting literacyProficiency with Skyline (or similar property/accounting software), AVID invoice workflow, and Microsoft ExcelContracting and vendor management experience, including RFPs and performance oversightSolid understanding of commercial leasing (renewals, assignments, credit review, documentation)Excellent written and verbal communication; confident with owners, lenders, brokers, attorneys, and tenantsAbility to travel between properties, conduct regular site tours, and respond to after-hours emergenciesPreferred Qualifications:Colorado portfolio experience and familiarity with state/local regulationsExperience with insurance claims, annual audits, and tax appealsConstruction/CapEx oversight experience (roofs, paving, TI/CapEx coordination)Exposure to energy benchmarking/“Energize Colorado” reportingWork Style & ValuesMeticulous, organized, and deadline drivenOwnership mindset with high integrity and discretionCompensation: $120,000 - $150,000/year + discretionary bonusBenefits:Medical, dental, and vision insuranceSEP IRA401(k) with company matchPTOPaid Holidays #J-18808-Ljbffr

Created: 2025-10-06