Administrative Manager/EA to the Chair

Job SummaryThe Administrative Supervisor will supervise the Administrative Support Team, to ensure that work aligns with department goals and faculty needs and is executed effectively and efficiently. This position will also support the Chair and overall department operations and engagement to foster a cohesive work environment.The Administrative Supervisor will provide high-level administrative and project management support to the Professor and Chair in the Department of Biochemistry and Biophysics. This position will also provide support to department leadership roles including the Vice Chairs and Chief Administrative Officer to ensure smooth operations of department business.The Supervisor will primarily assist in the following areas:Supervision of the Administrative Support Team (Faculty Assistants and the Events Coordinator)Oversee administrative support to the Chair for calendar management and drafting of written communication and letters for the ChairManage and coordinate faculty appointments and promotions in the DepartmentSupervise Administrative operations for the Chair and DepartmentOversee budget tracking for Department accounts and submission of a high volume of expense reimbursementsThis position will require 2-3 days per week on-site at the Mission Bay Campus with the ability to work remotely the remaining 2-3 days.Salary and BenefitsThe salary range for this position is $100,100 - $164,000 (Annual Rate).Department DescriptionThe Department of Biochemistry & Biophysics is a large teaching and research department within the School of Medicine. The department offers graduate studies in Biochemistry and Molecular Biology, Cell Biology, Developmental Biology, Systems Biology, and Genetics degree programs.Required QualificationsBachelor's degree in related area and / or equivalent experience / trainingMinimum 5 years of related experienceSolid knowledge of common organization-specific and other computer application programsSolid interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate othersSolid skills to quickly evaluate complex issues and identify resolutionsSolid organizational and customer service skills to effectively manage multiple prioritiesSolid knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payrollSolid knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelinesAbility to use discretion and maintain confidentialityDemonstrated skills in employee supervision and HR administrationPreferred QualificationsSolid knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and / or personnel management within labor contract(s) and personnel policyAbout UCSFThe University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care.Pride ValuesUCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence.Equal Employment OpportunityThe University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. #J-18808-Ljbffr

Created: 2025-10-07