Executive Assistant (Boca Raton)

Launched nearly 18 years ago, Foundry Commercial was created to be a different kind of real estate company. Our motto Its Personal rings true in everything we do we value authentic human experiences. At Foundry Commercial, there is a strong sense of community. From wellness fairs to ugly Christmas sweater parties to company fundraisers, Foundry associates lean in to support one other and the causes that are important to us. We bring a sense of teamwork, collegiality, and diversity to all that we do. At the heart of it all is trust and respect. These two things drive everything else. We have built a place where people truly know each other, celebrate together, learn together, and live life alongside each other.At Foundry, we serve our clients best by attracting and unleashing the most talented and courageous professionals in industry, all while having fun and building a lasting impact on the broader community. Dont just take our word for it. The best way to experience our culture is to immerse yourself in it. But be prepared its contagious!Executive Assistant, Development and Investments We are seeking a highly adaptable and strategic Executive Assistant to support our CIO and key members of our Development and Investments (D&I) leadership team. This role goes far beyond traditional administrative support, requiring someone who is comfortable wearing multiple hats, pivoting priorities quickly, and proactively solving problems in a dynamic, mission-driven environment.The ideal candidate is a resourceful self-starter with exceptional judgment and the ability to manage a wide range of responsibilities with professionalism and discretion. You will serve as a strategic partner to leadership, anticipating needs, identifying solutions, and ensuring operations run smoothly across multiple functions. This role offers a unique opportunity to contribute meaningfully to a growing, entrepreneurial organization that values innovation, collaboration, and community.Key Responsibilities:Strategically manage complex and shifting calendars, schedules, and priorities for the CIO and multiple senior leaders within D&I, while maintaining a focus on efficiency and long-term planning.Cultivate and maintain strong, trust-based relationships with internal and external stakeholdersserving as a key representative of the team to ensure clear communication, seamless collaboration, and a positive, professional experience for everyone the role interacts with.Act as a liaison across teams and departments, ensuring clear communication and alignment on key initiatives.Lead logistical planning and execution for D&I and inner office events & meetings, including venue coordination, A/V setup, vendor management, transportation, and scheduling to ensure seamless event delivery and a professional attendee experience.Oversee local office operations and ensure all systemsfrom inventory to onboardingare running effectively and support a productive work environment.Support high-level travel arrangements and prepare related documentation with a proactive, detail-oriented approach.Handle multiple expense reports in an organized and timely manner.Manage confidential communications and materials with discretion, professionalism, and strategic insight.Coordinate onboarding processes and act as a key resource for new hires, especially those based in the Boca Office.Balance day-to-day administrative tasks with longer-term special projects, often stepping into roles that require creativity, initiative, and cross-functional collaboration.Continuously look for opportunities to streamline processes, improve systems, and anticipate the evolving needs of the team.Preferred Qualifications:Bachelors degree preferred.Proven experience supporting multiple senior executives, ideally in a high-growth, entrepreneurial environment.Demonstrated ability to pivot quickly, manage competing priorities, and perform effectively under pressure.Excellent interpersonal communication skillsboth written and verbalwith the ability to engage confidently with stakeholders at all levels.Strategic thinker with a hands-on, no-task-too-small mentality.Strong proficiency in Microsoft Office Suite, Adobe Acrobat, and familiarity with social media/web tools.High energy, solutions-oriented, and able to work both independently and collaboratively.Customer-service mindset with a commitment to excellence and continuous improvement.Foundry Commercial is an Equal Opportunity EmployerFoundry Commercial is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best available person in every job. It is the policy of Foundry Commercial to grant equal employment opportunities to all qualified persons without regard to race, color, creed, sex, religion, age, national origin, marital status, sexual orientation, citizenship, physical or mental disability that does not prohibit performance of essential job functions, veteran's status, or any other conditions or identifications against which discrimination is prohibited.

Created: 2025-10-07