Executive Assistant/Project Coordinator (Chicago)

A small design office in Chicago is seeking a full-time, in-office Executive Assistant / Project Coordinator to support the business owner and help manage administrative operations and project timelines. This is an exciting opportunity for a highly organized, proactive professional who thrives in a fast-paced, creative environment and enjoys taking ownership of a wide range of responsibilities. The salary range for this role is $60,000 to $70,000, based on experience. This role offers the chance to play a key role in the daily operations of a growing, design-focused business and be part of a close-knit, collaborative team. A comprehensive benefits package is offered, including (but not limited to) medical and dental insurance, as well as paid time off. Key Responsibilities of the Executive Assistant / Project Coordinator:Manage the owners calendar, meetings, and travel arrangementsScreen and respond to emails, calls, and correspondencePrepare documents, presentations, and meeting notesHandle confidential information with discretionAssist with vendor and client communicationsOversee office supplies, software subscriptions, and general office upkeepMaintain digital and physical filing systemsSupport billing, invoicing, and expense tracking in collaboration with accountingHandle occasional personal assistant tasksLiaise with clients, contractors, and consultants to ensure smooth communicationSchedule project meetings and coordinate follow-upsMaintain project management tools and systemsQualifications of the Executive Assistant / Project Coordinator:3+ years of experience in an executive assistant, office management, or project coordination role (experience in a design or creative-focused environment is a plus)Proficiency in Microsoft Office or Google Workspace, experience with Canva and QuickBooks is a plusStrong written and verbal communication skillsHigh attention to detail and exceptional organizational skillsAbility to manage multiple priorities and work independentlyProfessional demeanor and strong sense of initiativeP - 10

Created: 2025-10-07