Back Office Clinical Supervisor

At Newport Orthopedic Institute, we take pride in bringing motion back to the lives of the patients we serve. As a subsidiary of Innovative Health Management Partner, the largest coastal orthopedic specialty group in Orange County, NOI has established a remarkable track record of innovation and medical care that enables our providers to improve the lives of our patients. Our facilities are located in Newport Beach, Huntington Beach, and Irvine.With NOI, you are given the opportunities and challenges you desire to embrace your potential and achieve your personal best every day. What you’ll find here is something special – it’s purposeful work done with a shared sense of community that brings us all together. We are a growing organization and have immediate openings for eager and driven professionals. Come join our world-class team of Board-Certified Physicians and professionals here in Newport Beach, California.The Back Office Medical Supervisor is responsible for supervising the clinical and administrative functions of the back office at our Newport Beach location. This requires working knowledge of the duties of medical assistants. The Back Office Medical Supervisor must train and manage staff, keep inventory of and order clinical and office supplies, identify improvements to operational processes. Ability to address situations as they arise, to schedule and prioritize workloads, and to enforce company policies and procedures is required. The Back Office Medical Supervisor is a representative of the institute, and must maintain the professionalism, maturity, and positive attitude necessary to facilitate a high performing and effective team.If viewing on LinkedIn, please apply on our website: directs and ensures tasks are being completed for back-office employees such as Medical Assistants, Cast Technicians, X-Ray Technicians, and all othersOversees appropriate staffing levels based on volume to ensure adequate office coverage; including appropriate use of staff overtimeCommunicates regularly and effectively with MD about patient flow issues and participates in improvement efforts.Supervise and evaluate staff, including but not limited to: complete employee reviews; keep accurate records of employee attendance and timesheets; provide positive direction to motivate quality performance; provide guidance to personnelArrange meetings with back-office staff on monthly basisMaintains a high degree of knowledge of the policies and procedures of the practice, drawing upon years of medical assisting or clinical experienceInterviews and makes hiring recommendations for new Medical AssistantsObserves infection control techniques (ie hand washing) of clinical staff (MAs, Orthopedic Technicians, X-Ray Technicians) and ensures timely documentation and submission of educational efforts with clinical staff.Enhances patient visits with provider by providing ongoing education to patients regarding treatments, disease processes, health maintenance and medication adherence.Assists providers with exams and treatments as needed.Serves as the facility representative for patients, families, visiting physicians and other medical practice representative.Represent Newport Orthopedic Institute, "Motion is Life", its mission and principles while working with clients, social service organizations, health agencies and the larger pliance:Ensures employees are in compliance with renewal of certifications (x-ray, phlebotomy, etc.)Streamline and increase efficiencies of back-office proceduresWorks with Manager to comply with operating budget for office site(s).Ensures correct documentation and recording of all pertinent information in the patient's chart in compliance with Clinic policies, contract requirements and government regulations.Demonstrates a thorough knowledge of infection control procedures; strictly adheres to policies and procedures.Ensures clinical staff observe, record and report to providers patient/client condition and reaction to medications and treatments.DME liaison – learn all rules, regulations, and restrictions for DME. Inventory should be reported to you for further managementMonitor Fee Ticket completion with a 24 hour turnaround timeMonitor that all tasks are being completed within the 72 business hour turnaround time frame (disabilities, authorizations, etc.)Conduct regular inspections and maintenance of systems and equipment; monitor fire alarm control panels and other emergency equipment as directed by the Director of ComplianceEnsure compliance with company or government regulations (OSHA, HIPAA, etc.)Regulates that all physicians are in compliance according to NOI guidelines (eRx, tasking, patient tracker, etc.)Monitors staff compliance to dress code and badge policy at all times in patient/client care areas.All other duties as assigned.Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.QUALIFICATIONS:Three to five years of clinical back office or physician practice management experience preferredKnowledge of workflow processes of physician practice.Demonstrated leadership and training skills requiredBachelor’s Degree preferred.CCMA preferredCurrent BLS certificateTypical Physical DemandsPosition requires prolonged sitting, some bending, stooping, and stretching. Good eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment is also required. Employee must have normal range of hearing and eyesight to record, prepare, and communicate appropriate reports and may need to lift up to 25 pounds.Reasonable accommodations may be made be made to enable individuals with disabilities to perform the essential functions. We are an equal opportunity employer.Typical Working ConditionsModerate noise. At times, a demanding office environment.Pay Range: $25.55-39.27QualificationsEducationPreferredAssociatesExperienceRequired 3 yearsMedical Assistant/Clinical Back Office ExperienceBehaviorsRequiredDedicated : Devoted to a task or purpose with loyalty or integrityTeam Player : Works well as a member of a groupLeader : Inspires teammates to follow themMotivationsPreferredGoal Completion : Inspired to perform well by the completion of tasksJob Security : Inspired to perform well by the knowledge that your job is safeAbility to Make an Impact : Inspired to perform well by the ability to contribute to the success of a project or the organizationLicenses & CertificationsPreferredCert. Athletic TrainerCertified Med AssistantAbout the companyNewport Orthopedic Institute is the largest orthopedic, sports medicine & pain management physicians group in Orange County, CA. Visit our site to learn more.NoticeTalentify is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.Talentify provides reasonable accommodations to qualified applicants with disabilities, including disabled veterans. Request assistance at or 407-000-0000.Federal law requires every new hire to complete Form I-9 and present proof of identity and U.S. work eligibility.An Automated Employment Decision Tool (AEDT) will score your job-related skills and responses. Bias-audit & data-use details: . NYC applicants may request an alternative process or accommodation at or 407-000-0000. #J-18808-Ljbffr

Created: 2025-10-08