Senior Meeting & Event Planner

Get AI-powered advice on this job and more exclusive features.SENIOR MEETING & EVENT PLANNERTHE POSITION:A Senior Planner leads the development, planning, and execution of high-profile and strategically important client events including conferences, special events, meetings, incentive trips, and evening activity programs from contracting through final invoicing and post-program reconciliation, debriefs, and analytics.POSITION OBJECTIVES:Create incredible planning experiences for our Clients;Make their audiences feel it in their seats by delivering innovative, impactful events;Lean in with a high-performance team by sharing your experience and moxie with teammates; andContinually improve internal systems and processes and ideating new onesYOUR DAILY GRIND:Client-Facing Responsibilities:Maintain and grow productive, professional, and profitable relationships with ClientsServe as the central point of communication for all external stakeholders during the planning processDevelop event timelines, schedules, and checklists to ensure seamless executionIdentify opportunities to drive current and future potential revenue and profitability from the first interaction with the Client to onsite operationsLead Client pre-conference meetings to review program details and changes or additions to ensure effective information sharing and efficient operations during program executionMaintain presence and availability for Clients throughout program operationsObtain Client signoff for changes, additions, and cancellations, including updating and managing change/growth of project scopeOversee all financial aspects of projects, including budget development and management; billing, payment processing and post meeting reconciliation; and final reporting and analysisIdentify and resolve project issues, ensuring the project and the assigned team progresses on budget and on scheduleMonitor the ongoing success of program activities by conducting regular checks on the process and making recommendations for adjustments to the plansAdvise on and attend site inspections as requiredInternal Accountabilities:Lead strategic planning process and teams that develop mutual performance objectives and financial targets for Clients and the AgencyCoordinate the involvement of Agency resources to meet Client expectations and account performance objectivesManage time in a billable hour environment and be accountable for non-billable hoursUpdate/contribute to tracking Client’s upcoming program opportunities and critical milestonesQuarterback project plans, including scheduling and engagement of all Agency resources to meet Client expectations and account performance objectivesHelp continually refine, streamline, and simplify tools and processes to meet Agency demands and lead the marketplaceSecure all supplier partners/preferred partners through a strict vetting process and pricing negotiationConduct post-event evaluations to assess success and areas for improvementBRING YOUR BEST! WHAT THIS ROLE NEEDS:BA/BS in Event Management, Hospitality, Business, or related field and/or equivalent experienceCMP, DMCP, CMM, CSEP, DES, CED, CIS, CITP, PMP, or other professional designation (If none, within 18 months, a certification timeline will be developed pursuant to the professional development budget.)Proven track record of planning and executing large-scale meetings and eventsFamiliarity with industry best practices in meeting and event planning and its subspecialtiesProficiency in Microsoft 365 and industry registration platforms like CventMinimum of 8 years of experience in meeting and/or event planning; preferably experience with a third-party agencyAbility to travel up to 30% as required for event executionAbility to lift or move up to 50lbsAbility to bend, reach, walk and stand for extended lengths of timeYOUR SUPERPOWERS:Impeccable character: You exude Accountability, Authenticity, and AwesomenessA consistent, unbeatable team-first mindsetAble to navigate and flourish in a VUCA environmentStrong collaborative skills and relationship-builderExcellent written and verbal communication and presentation styleStrong organizational skills with the ability to manage multiple projects simultaneouslyCurious and analytical, with a love for dataProven success in creating and managing budgets and maximizing profitabilityTHE DETAILSJob Type:Full-time – ExemptSalary Structure:Base Salary + Performance Incentives + Bonus PlanBenefits: Heath, Vision, Dental, Disability, & Life Insurance, Retirement Plan, Personalized Professional Development Budget, Use of Agency memberships where appropriateCareer Level:SeniorReports to:Director of Meetings & IncentivesLocation: Chicago—this is a hybrid role with 3-5 days in-office, 0-2 days work from homeDisclaimer: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job.We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the U.S. for the position of Senior Meeting & Event Planneris between $75,000 - $105,000. 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Created: 2025-10-08