Administrative Assistant

Administrative Assistant (Mid-Level)*****Onsite – Lexington, MA *****Full-Time, Monday–Friday (8:00 AM – 5:00 PM or 9:00 AM – 6:00 PM) Contract *****12 months+ with potential for long-term opportunities Pay *****$35–$42/hr (W2) depending on experienceWe’re seeking a proactive and dependableAdministrative Assistantto support busy, high-performing technical groups. This is not a front desk or receptionist role — we’re looking for someone with demonstrated success supportinglarge departments or teams, ideally in a fast-paced or technical/corporate environment. You will play a critical role in scheduling, planning internal events, coordinating visits, and handling day-to-day operations for teams of 40+ individuals across multiple managers.Key Responsibilities Manage complex calendars and scheduling across multiple leaders and team members Coordinate internal and external meetings, customer visits, and onsite sponsor engagements Support event ***** ordering food, reserving rooms, sending invites, and ensuring smooth execution Place and track purchase orders for equipment and services; follow up with vendors as needed Assist in triaging requests from staff and leadership — redirecting and escalating appropriately Partner with other administrative professionals across departments to maintain team alignment and coverage Use MS Office Suite (Outlook, Word, Excel) for daily communications, scheduling, and documentation Maintain office organization, supplies, and shared resourcesPreferred Qualifications 5–10 years of administrative experience, ideally in acorporate or technical environment Proven ability to support larger departments or teams (not just 1–2 executives) Experience with complex scheduling, coordinating visits, and managing administrative workflows Strong communication and collaboration skills — able to work across teams with a positive, low-drama approach Adaptability is ***** comfortable learning new systems and flexing responsibilities as needs evolve Detail-oriented, dependable, and capable of operating independently once trainedWork Environment & Expectations 100% onsitein Lexington, MA — this is required and non-negotiable, particularly during the first 3–6 months Must be reliable, punctual, and able to handle ahigh-volume, fast-moving office You will be joining a collaborative team of administrators — this is a highly team-based role Arrival time must be between7:30 AM – 9:30 AM, with flexibility to support team needs through 5:00–6:00 PM

Created: 2025-10-12