Human Resources Project Coordinator

HR Operations & Engagement Coordinator9 Month W2 Contract Part Time (20-25 Hours a Week) Location: Foster City, CA - Hybrid(Remote with in-office presence required Monday, Tuesday, and Thursday) off hours support Wed and Friday would be primarily remote if support is needed those daysAbout the Role We are seeking a detail-oriented HR Operations & Engagement Coordinator to join our team on a part-time basis. Reporting to our clients, HR Senior Director, you will play a key role in supporting onboarding, employee engagement, compliance, and talent acquisition operations. This role blends remote work flexibility with regular in-office days to foster strong team collaboration and candidate experience.Primary Responsibilities Operations & Employee Engagement Draft and publish Employee Spotlights to highlight team achievements Maintain and update the annual holiday calendar Prepare and support content development for Town Hall presentations Onboarding & New Hire Support Transfer candidate information from Greenhouse to Namely and send onboarding packages Monitor and maintain accuracy of the new hire spreadsheet Collaborate with managers to complete all pre-onboarding tasks Send welcome emails and arrange office tours for new hires Complete I-9 verifications promptly and accurately HRIS, Compliance & Reporting Assist with quarterly HRIS audits under HR Leadership guidance Enter data into TriNet for payroll and HR management with oversight from HR Leadership Generate reports from Namely, Greenhouse, and TriNet as requested Schedule quarterly live Sexual Harassment Prevention training sessions Talent Acquisition & Candidate Experience Serve as the onsite liaison to warmly welcome interview candidates Provide brief office tours to candidates Support interview scheduling and job requisition entry in Greenhouse as a backup Maintain job postings and assist with background check coordination International & Additional Administrative Support Manage international employment contracts including printing, obtaining signatures, and couriering documents Assist with Learning & Development initiatives on an as-needed basisQualifications and Skills Highly detail-oriented with strong organizational skills Proven experience supporting onboarding processes Proficiency with Greenhouse applicant tracking system required Experience scheduling and managing meetings via Zoom Familiarity with Namely HRIS is a plus Comfortable using Microsoft 365 calendar for scheduling and coordinationWhy Join Us This part-time role provides a unique opportunity to contribute to a dynamic HR team within our MTI Pharma focused partner, with meaningful in-office collaboration. If you enjoy creating excellent onboarding experiences and supporting employee engagement initiatives, we encourage you to apply.The estimated pay range for this position is USD $27.00/Hr - USD $33.00/Hr. Exact compensation and offers of employment are dependent on job-related knowledge, skills, experience, licenses or certifications, and location. We also offer comprehensive benefits. The Talent Acquisition Partner can share more details about compensation or benefits for the role during the interview process.

Created: 2025-10-13