HR and Systems Coordinator

InterSystems’ Global Human Resources team supports more than 2,000 employees across 30+ countries. We are seeking an HR and Systems Coordinator to join our North America (NOAM) HR team, which supports approximately 900 employees. In this role, the HR and Systems Coordinator will play a key part in delivering HR support with a focus on HRIS, onboarding, benefits, and day-to-day HR operations. Key ResponsibilitiesOnboarding Manage pre-hire communications and logistics with new hires, international transfers, managers, and support groups (Recruitment, Tech Services). Assist with new hire orientation Administer new hire survey and coordinate new hire luncheons. Create and maintain personnel files and databases. Coordinate intern orientation and intern extensions.Benefits Respond to Tier 1 employee inquiries regarding benefits, perks & wellness, PTO, and policies/procedures. Support benefits reporting, auditing, and billing. Maintains and updates required labor postings and displays. Assist with annual renewal and open enrollment for benefit plans. Manage state mandated PTO requirements and terminated employee PTO payout. Upload Job descriptions to Workday. Coordinate perks and wellness programs, including onsite events and educational webinars (Flu Shot Clinic, Benefits Fair)***** Manage data entries in Workday HRIS and other databases/systems, including hire, term, job change, etc. Maintain Workday HRIS inbox items and administrative Workday tasks. Generate periodic and ad hoc HRIS reports, including weekly, monthly, and month-end reports. Support managers to manage contractor onboarding and access.HR Operations & Administration Change management actions, including creating forms, updating exchange rates, securing approvals and entering changes into Workday. Coordinate HR and manager training events. Maintain and update HR department website and SharePoint pages. Process HR department invoices and expenses. Order and manage HR office supplies; sort and deliver HR mail. Assist with creation of PowerPoint presentations, HR templates, memos, and policies (including monthly communication calendar). Respond to employment verification requests and draft verification letters. Provide phone support for the Director of HR. Assist in coordinating Immigration related tasks and postings Deliver and organize milestone anniversary coins. Assist with special projects as needed.***** 1 - 2 years of HR experience Previous HRIS experience a plus (Workday) Proficient in Microsoft Word, Excel, PowerPoint, and Outlook Excellent attention to detail and follow through Ability to multi-task and reprioritize tasks as needed Customer service-oriented attitude, including flexibility, and collaboration High degree of discretion and professionalism Strong organizational, interpersonal, and communication skills *****Bachelor’s degree required

Created: 2025-10-13