Executive and Office Administrative Assistant

Salary Range: $45,000 to $53,000 yearlyThe Executive Office Assistant will be experienced in handling a wide range of administrative and executive support-related tasks. The Executive Office Assistant will be a highly resourceful, polished and professional team player, who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient. The individual will have the ability to exercise good judgment in a variety of situations, with strong verbal communication, and administrative, and organizational skills.What you will do as an Executive Office Assistant:Ensure the Chief Operating Officer and General Counsel/Senior Vice President for Administration keeps their daily schedules and works closely with the Executive Assistant to update schedule, reschedule, and update meetings and schedule accordingly.Work closely with the Executive Assistant to ensure that the Chief Operating Officer and General Counsel/Senior Vice President for Administration have everything that s/he needs for meetings and events, including meeting materials, setting up meeting rooms, and connecting offsite meeting participants prior to meeting or event starting.Represent the Chief Operating Officer and General Counsel/Senior Vice President for Administration by welcoming visitors and answering telephones.Copying, organizing and managing meeting materials (agendas, supporting documents, background materials, etc.) Scanning, organizing and maintaining documents, correspondence, meeting materials and files (physical and electronic).Organize executives’ offices and refill office supplies.Work closely with the Executive Assistant, Executive Accounts Manager, Events, Food & Beverage, IT and Event Technology departments to coordinate meeting and event logistics (arranging local transportation, on-site hotel accommodations for guests, ordering food and beverages, arranging and confirming room set-up and organizing printed meeting materials) to ensure successful onsite meetings and executive events.This role requires an on-site presence to support close collaboration.We are Turning Stone Enterprises, a dynamic organization with a diverse range of business operations. Among our prominent offerings is the Turning Stone Resort Casino, which has received the prestigious Best of New York Gaming Resort award for an impressive six consecutive years. Complementing this flagship property, we operate satellite casinos like YBR Casino & Sports Book, Point Place Casino, and The Lake House at Sylvan Beach. Beyond gaming and hospitality, our portfolio also includes convenience stores, three 18 hole PGA-level golf courses, and other unique ventures.To be successful as an Executive Office Assistant, youll need:A High School Diploma required; At least 3 years’ experience as an administrative assistant or equivalent.Strong Microsoft Office suite skills including Microsoft Word, PowerPoint, and Excel.Growth Opportunities– We offer a successful journey, including hands-on training and support to advance your career.With learning opportunities, career growth potential and recognition of outstanding performance, we encourage our team to take pride in their work.Why choose Turning Stone Enterprises?Paid weeklyCareer-building professional developmentQuality healthcare and dental benefitsA robust 401k retirement planFinance Scholarship ProgramAt Turning Stone Enterprises, we prioritize the well-being and professional growth of our team members by offering an extensive array of benefits. From comprehensive medical, dental, and vision plans to a 401(k) and life insurance, we ensure your health and financial security. Our work-life balance support includes paid time off, paid holidays, and team member assistance programs. We’re also committed to wellness, with various programs and an upcoming 5,000-square-foot onsite medical center.Our resources include training programs, complimentary shuttles, and career development initiatives, helping you reach your professional goals. Whether youre starting your career or advancing it, join us for a rewarding journey of growth and success at Turning Stone Enterprises.

Created: 2025-10-14