Executive Assistant to the CIO (ESS2) - HYBRID position

Initial Posting Date: 10/23/2025 Application Deadline: 11/02/2025 Agency: Oregon Health Authority Salary Range: $4,537 - $6,048 Position Type: Employee Position Title: Executive Assistant to the CIO (ESS2) - HYBRID position Job Description: Executive Assistant to the CIO (ESS2) - HYBRID position The Executive Specialist 2 management service position provides high-level executive support to the Chief Information Officer (CIO) of the Office of Information Services, who leads an organization of over 662 staff and manages a $298 million biennial budget. The CIO leads the Office of Information Services (OIS), that provides a portfolio of IT services for Oregon's Health and Human Services agencies, making this role critical to the success of statewide technology initiatives that directly impact the well-being of Oregonians. This position requires a proactive, organized, and adaptable professional who thrives in a fast-paced, changing environments. While deep technical knowledge is not required, a genuine interest in IT, a willingness to learn, and the ability to understand the broader context of technology in government are essential. For a full review of the position description, please click here. If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all. Key Responsibilities * Provide confidential executive-level administrative support to the CIO, including calendar management, meeting coordination, travel arrangements, and correspondence. * Serve as a liaison between the CIO and internal/external partners, including agency leadership, legislative staff, and vendor partners. * Assist in the preparation of reports, presentations, and briefing materials for executive meetings, legislative sessions, and public engagements. * Track and manage key initiatives, deadlines, and deliverables, ensuring the CIO is informed and prepared. * Support the coordination of strategic planning efforts, including cross-agency collaboration and alignment with enterprise IT goals. * Maintain a high level of professionalism, discretion, and confidentiality in all interactions and communications. * Help foster a positive, inclusive, and collaborative culture within OIS and executive assistants agency wide. What We Are Looking For Minimum Qualifications: These qualifications must be visible in your application for consideration. One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience. Desired Attributes: The following are skills and lived experiences that we have identified as key to success in this role at OHA. These are the attributes we are looking for in our top candidate. If you possess any of these, please let us know in your application. * Exceptional organizational and time management skills with the ability to prioritize and pivot quickly. * Strong written and verbal communication skills, including the ability to draft professional correspondence, synthesize complex information and use technology to increase efficiency. * Demonstrated emotional intelligence, tact, and diplomacy in high-pressure or sensitive situations. * Experience supporting executive leadership in government, people centric organizations or IT environments is highly desirable. * Proficiency with Microsoft Office 365, collaboration tools (e.g., Teams, SharePoint), and virtual meeting platforms and/or proven ability to learn new office technologies quickly. * A growth mindset and curiosity about technology, digital transformation, and emerging technologies. Special Requirements: To be hired, you must have a criminal records check that meets OHA criteria at the time of hire, and throughout employment. Why Join us? This is a unique opportunity to work at the intersection of technology, public service, and health and human services, supporting a large IT organization who is leading transformative efforts across the state. If you are a collaborative, detail-oriented professional who enjoys learning and making a difference, we encourage you to apply. Application Guidance How to Apply: Submission Requirements - At the time of application, ensure the work history in your applicant profile is up to date and attach a current copy of your resume, cover letter, and answer all supplemental questions. * External Candidates: Visit the State of Oregon job opportunities webpage to submit your application. Be sure to follow all application submission requirements. * Internal Candidates: Current State of Oregon employees must apply through their employee Workday login. Be sure to follow all application submission requirements. After You Apply: * Before the job announcement closes, log in to your Workday account to check for pending tasks under "My Applications" and complete them. * Remember to check your email (including your junk folder) and Workday inbox for updates on your application. * We value our veterans! To ensure the security of your information, kindly follow the instructions for how to submit your Veteran documents for preference found here. Please do not attach your Veterans' preference documentation in the Resume/CV field of your application. Reminders: * Your candidate profile and application materials are great opportunities to showcase your interest in the position and highlight your skills and experience. Submissions will be screened for consistency and communication skills, including attention to detail, spelling, and grammar. For more tips and guidance, check out What you need to know to get the job! * This announcement is for 1, full-time perm, non-supervisory management service, Executive Assistant to the CIO Classification: ESS2 X0119 position based in Salem, Oregon. * This is a hybrid position. While there is flexibility with the position, you will be expected to be in the office a minimum of two days per week. Please check SECTION 4. WORKING CONDITIONS, of the position description linked above to review more details regarding the details surrounding the working conditions. * Please download and save a copy of this job announcement and linked position description, as it is not available after the application deadline. For questions about the announcement, or if you require an alternate format to apply, please contact the Umulkher Abdullahi at: | 503-569-8811. Benefits of Joining Our Team We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with a team of bright individuals to work with and learn from. If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you. We also offer a competitive benefits package including: * Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost. * Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses. * Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month. * Possible eligibility for the Public Service Loan Forgiveness Program. * Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP). * Training opportunities that will help grow your career with the State of Oregon. Additional Details * The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Department of Administrative Services Equal Pay Analysis Webpage for more information. * The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. Review the Classification and Compensation page for more details on the classification. * Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards. Helpful Links & Resources How to Set Job Alerts | Workday Applicant FAQ | Oregon Health Authority | Facebook | Instagram | LinkedIn | Veterans Resources The Oregon Health Authority is an affirmative action and equal opportunity employer, committed to fair employment practices and pay equity for all employees. We do not discriminate based on any protected class-including race, sex, veteran status, disability, age, color, religion, national origin, marital status, or sexual orientation-and we do not screen applicants based on current or past compensation. Salary is determined through a fair review of your education, experience, and training as it relates to the position. OHA is an anti-racist organization working to eliminate health inequities and dismantle structural barriers that impact underserved communities. Join us in advancing our Strategic Plan and building a more equitable Oregon. Agency - OHAAOOIS More information about the Office of Information Services and current job opportunities can be found at

Created: 2025-11-06