Administrative Coordinator I

Salary: $39,300.00 - $66,800.00 AnnuallyLocation : Richland County, SCJob Type: FTE - Full-TimeJob Number: 182098Agency: Department of Juvenile JusticeDivision: Safety & Law Enforcement ServicesOpening Date: 11/07/2025Closing Date: 11/21/2025 5:00 PM EasternClass Code:: AH10Position Number:: 60033654 (182098)Normal Work Schedule:: Monday - Friday (8:30 - 5:00)Pay Grade: GEN07Hiring Range - Min.: $39,764.00Opening Date: 11/07/2025EEO Statement: Equal Opportunity EmployerAgency Specific Application Procedures:: You must apply online at and follow the status of your application online.Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions. Job ResponsibilitiesIf your goal is to build a career that makes a difference and you have a passion for making a difference in the lives of South Carolina's youth, consider joining the dedicated people of the South Carolina Department of Juvenile Justice (DJJ). MISSION:It is the mission of the South Carolina Department of Juvenile Justice (DJJ) to impact and transform young lives, strengthen families, and support safer communities through targeted prevention and rehabilitation.JOB PURPOSE:Under general supervision of the Director of Public Safety, this position is responsible for coordinating and carrying out support functions of the Office of Public Safety and performing highly administrative tasks and advance clerical assistant in support of the Director and staff.JOB RESPONSIBILITIES:Plans and coordinates the administrative functions for the Office of Public Safety to include personnel activities, contracts management, accounting, budget preparation, file management, procurement, NCIC, administrative, general administration, inventory, and public relations. Manages emails and responds timely and accurately. Responsible for ensuring all law enforcement inventory, is tracked and documented by the appropriate personnel and provides assistance when applicable.Serves as a liaison between the Office of Public Safety and other agencies, staff, and general public. Manages the Director of Public Safety's schedule. Tracks the flow of Communication to the Director of Public Safety. Responsible for helping to monitor and track correspondence and activities relating to agency-required compliance with entities such as Legislative Audit Council (LAC), Department of Justice (DOJ), Criminal Justice Academy (CJA) and others. Provides oversight to ensure division policies and written procedures are kept current. Provides on-going support to the dispatch and communications area as needed.Coordinates meetings, conferences, and appointments for the Director of Public Safety with other DJJ divisions and/or outside agencies. Communicates with external and internal stakeholders through verbal and written format to ensure that business needs of the office are met. Receives, opens, reviews, and distributes incoming mail, correspondences, documents and other material received. Prepares outgoing mail. Provides answers to inquiries that are routine in nature, and forward others to the appropriate staff for a response. Assists citizens or staff with complaints that are received via telephone or in person. Directs complainant to the appropriate person, or division to resolve the complaint. Responsible for oversight and management of the 'citizens commendation and complaints' on the agency's website. Develops and implements file management system. Maintains office supply inventory in a cost-effective manner. Performs some purchasing functions for the Department of Public Safety.Performs other related job duties as requested to support the division or the agency. Minimum and Additional RequirementsSTATE MINIMUM REQUIREMENTS:A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.ADDITIONAL REQUIREMENTS:Knowledge of agency policies, procedures, rules, regulations, and program services. Knowledge of governmental fiscal and personnel procedures, practices, & policies. Knowledge of office practices, procedures, and equipment. Ability to coordinate diverse administrative functions. Ability to establish & maintain effective working relationships. Ability to maintain confidential information, exercise judgment & discretion in interpreting and applying policies and procedures. Ability to prepare reports, presentations and other products by operating Microsoft Word, Access, Excel, PowerPoint, and Power DMS. Ability to exercise considerable tact & courtesy in frequent contact with the general public, elected officials, agency staff, & others. Organizational skills are needed.This position performs job duties relating to the custody, control, transportation, or recapture of youth within the jurisdiction of the Department of Juvenile Justice and the employee may have direct and indirect contact with youth within the jurisdiction of the Department of Juvenile Justice. Training applicable to these duties will be provided. Additional CommentsThe South Carolina Department of Juvenile Justice offers an exceptional benefits package for FTE positions that includes: Public Service Loan Forgiveness ProgramEmployee Assistance Program (EAP) Health, dental, and life insurance15 days annual (vacation) leave per year15 days of sick leave per year13 paid holidaysState retirement plans and deferred compensation programsDiscount Programs such as TicketatWork and WeSaveApplications are incomplete if you fail to answer all supplemental questions, education, and work history. Incomplete applications are not referred to hiring managers. Applications are accepted until 5:00 p.m. on the stated closing date. You will be asked to provide a certified transcript if selected for a position requiring a degree. A background investigation will be conducted that may include but is not limited to, criminal records, driver's license, and child abuse registry prior to an offer of employment. Additionally, a medical examination and drug testing may be required. Please provide an explanation for any gaps in employment. A resume may be attached to your application but not substituted for completing the work history section of the application.Benefits for State EmployeesThe state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies. Insurance BenefitsEligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses. Retirement BenefitsState employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options. Workplace BenefitsState employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more. Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.01 I understand that the South Carolina Department of Juvenile Justice is an equal opportunity employer. DJJ does not discriminate in hiring, promotions, discharge, pay, fringe benefits, job training, classification, referral, or other employment aspects based on race, color, religion, sex, disability, or national origin. Any acts you feel are in violation, please get in touch with the Office of Human Resources, 220 Executive Center Drive, Columbia, SC (803) 896-5607. Yes No 02 I understand that the South Carolina Department of Juvenile Justice's School District also does not discriminate in any programs or activities based on race, color, national origin, sex, disability, or age. The following offices have been designated to handle inquiries regarding the school district's nondiscrimination policies: Title IX - Inspector General's Office - 220 Executive Center Drive, Columbia, SC 29210-5427 - Ph: 803-896-9595; Special Education Office, 220 Executive Center Drive, Columbia, SC I have read and fully understand DJJ's position concerning the law. Yes No 03 I understand that SCDJJ will not hire or promote anyone who may have contact with residents and shall not enlist the services of any contractor who may have contact with residents who have engaged in sexual abuse in a prison, jail, lockup, community confinement facility juvenile facility, or other institution (as defined in 42 U.S.C. 1997); has been convicted of engaging in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or has been civilly or administratively adjudicated to have engaged in the activity described above. Yes No 04 I understand that my fingerprint record received from the FBI and SLED must indicate no felony convictions as a condition of employment. Yes No 05 I certify that I have not been convicted of any criminal offenses that carries a sentence of 1 year or more or any criminal offenses that involves moral turpitude (an act contrary to the accepted rule of right and duty to man and society). Forfeiture of bond, a guilty plea, or plea of nolo contendere is considered the equivalent of a conviction. Yes No 06 Have you or any members of your family ever been a victim of a crime committed by a juvenile who is currently under the supervision of SCDJJ? If yes, type in "Yes" and give your last name of the juvenile, date, and location of trial. If no, please type "No". 07 Do you currently or have you ever worked in or have been professionally associated with a prison, jail, lock, community confinement facility, juvenile facility or other institution as defined in 42 U.S.C. § 1997? Yes No 08 If you answered "Yes" to the previous question, please list the institution(s) and your date(s) of employment. 09 Do you have a valid driver's license? Yes No 10 Are you at least 21 years of age? Yes No 11 Are you currently employed or have you previously been employed with SCDJJ? Yes No 12 Are you able to perform the essential job functions with or without a reasonable accommodation? Yes No 13 Will you now or in the future require sponsorship to work in the U.S.? Yes No 14 How did you hear about this position? SC State Government Website Career Fair SC Works Social Media DJJ Employee Other 15 If you answered "DJJ Employee" for the previous question, please share their name. 16 If you answered "Other" for the previous question, please specify. 17 Do you have a high school diploma and relevant experience in business management, public administration, or administrative services? Yes No 18 Do you have a bachelor's degree? Yes No 19 I understand that any misrepresentation, omission of facts, or otherwise falsification on this application and attachments will result in disapproval of this application or termination of employment. Yes No 20 Please provide us with two (2) references. One (1) professional reference and one (1) personal reference (non-family member). Please list name(s), phone number(s), and email address(es). Required Question

Created: 2025-11-21