Student Management Clerk

Job Title: Student Management Clerk Exemption Status: Nonexempt/At- Will Reports to: Principal Pay Grade: D5 Dept./School: STEM ECHS Calendar Days: 220 Primary Purpose: Maintain accurate attendance records for the campus. Under close supervision, perform data entry including attendance, Public Education Information Management System (PEIMS) data, and grades. Qualifications: Education/Certification: High school diploma or GED Special Knowledge/Skills: Ability to use software to develop spreadsheets and databases, and do word processing Proficient in keyboarding, 10-key numerical data entry, and file maintenance Ability to meet established deadlines Above average oral and written communication skills Job training with Information Services on PEIMS and computer skills is required Experience: Three years data entry experience preferred Three years clerical experience Major Responsibilities and Duties: Records and Reports 1. Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures. 2. Maintain student records and process requests for student information and transcripts. Process new student records, including requesting transcripts and records from other schools. 3. Assist parents, students, and faculty with questions regarding student attendance. 4. Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator. 5. Prepares attendance profiles for student/parents/court requests. 6. Supervises attendance office student workers. 7. Prepares data for court referrals and hearings. 8. Prepares attendance awards and certificates lists. 9. Types attendance warning letters and drops letters. 10. Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures. 11. Keeps informed of and complies with state and district policies and regulations. 12. Prepares the graduation list under the guidance of the counselors. 13. Maintains the students' grade point averages and rank in class. 14. Works with counselors to provide students with information about courses and graduation requirements. Other 15. Assist in campus office as needed. 16. Participates in training sessions, faculty meetings, and special events, as required. 17. Maintain confidentiality. 18. Follow district safety protocols and emergency procedures. 19. Perform other job-related duties as assigned by the campus principal or designee. Supervisory Responsibilities: None Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours Mental Demands: Work with frequent interruptions; maintain emotional control under stress This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. The Harlandale Independent School District does not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin, age, disability, military status, genetic information or on any other basis prohibited by law. An Equal Opportunity Employer

Created: 2025-11-23