Field Office Coordinator

The FOC is a critical role on the team, supporting project efforts while being part of a cohesive MAI team. Duties will include:Preparing, sending and logging Subcontractor documents: Subcontracts, Change Orders, Purchase Orders, etc.Perform checks and balances while processing all work to ensure project data is accurately captured and updated in a timely mannerOrdering and distributing drawingsRequesting, reviewing and logging subcontractor Certificates of InsuranceCollect all items to assemble Project Closeout packages and distribute them to clientsWork with Accounting to ensure accurate data in SageBack-up support for phones, deliveries, etc.Other duties as needed; tasks may expand over time based on the needs of the officeDesired Skills and Experience:3-5 years of construction experience with proven ability to work under pressureTeam player mindset, we are all part of making MAI successfulStrong verbal and written communication skillsPossess a "can-do" attitude with positivityGood analytical skills, accuracy and attention to detailNeed to be highly organized and adaptableSelf-starter, can work with minimal supervision, self-disciplinedAble to prioritize, superb time management skillsAble to represent the company in a professional and positive mannerProficiency in Microsoft Office suite, Adobe, Procore, DocuSign, Sage CRE 300 a plus

Created: 2025-11-29