Program Coordinator

Responsibilities:Coordination of full program event planning and managementVenue sourcing, negotiating fees, venue payment and planning approved menusEnter Travel and AV details into 3rd party websitesResponsible for department reporting on key metrics and adherence to processes and proceduresDaily phone and email support up to and including communication with sales representatives and facultyMaintain and modify the program planning database by documenting specific program notes as it relates to program changes, speaker travel, venue details and any conversations with speakers, sales representatives, and vendorsManage appropriate inboxes as they relate to customer requirementsRun reports daily to manage workload and tasksMaintain current knowledge of appropriate regulations, e.g., OIG, PhRMA CodeRequirements:Successfully manage multiple priorities in a fast-paced environmentFamiliar with health sciences and regulated environmentsExcellent interpersonal skillsSuperior customer service and organizational skillsExceptional attention to detailPrevious speaker bureau, customer service, call center, and/or telemarketing experience preferredAbility to work flexible schedules and/or extended hours to meet clients' business needsProficiency in MS-Office, Word, Excel, and Gmail Suite WorkspaceA High School diploma or GED is required. College degree preferredCustomer Service, hospitality, pharmaceutical, or medical industry experience is preferred

Created: 2026-01-05