Office/HR Administrator

GENERAL FUNCTIONS: The Office HR/Administrator will oversee strategic business initiatives, from development through successful execution, under the guidance of senior leadership and department heads. They will assist and communicate with executives in decision-making, program management, and initiative implementation. Review, design, and execute improvements to organizational structure; find knowledge and skills gaps and help address them. Improve current processes and optimize organizational procedures for efficiency and productivity. JOB SUMMARY:Collaborating with executive team members to determine and prioritize business strategiesManaging the Vice President's schedule, scheduling meetings, and planning travelProviding department leaders with recommendations and consultations to improve teamworkPlanning, coordinating, and keeping the contents of a meeting focusedDetermining key performance indicators and how to measure team performanceProviding tactical support to implement ideasWorking with leadership to deliver, monitor, and communicate progress towards goalsIdentifying and helping solve core problems or opportunities within business processes.Providing Vice President and other senior leaders with insight and analysis on the companys operationsAssessing risk when business decisions are madeProviding support and oversight for special projects and initiativesPlanning, coordinating, and leading meetings and workshopsTracking business/manufacturing licenses, etc., for business operations.Identifying and providing recommendations on improvements across the organizationReview, design, and execute improvements to organizational structure; find knowledge and skills gaps and help address themServe as liaison with staff, executives, senior leaders, and the Vice President regarding company climate, employee well-being, project updates, proposals, and planningServe as the human resources/benefits department, including documentation and onboarding, and collaborate to address and resolve all employee concernsDevelop and build on relationships with all employees for increased efficiency and responsiveness of existing operations, and help define new operational strategies by working with the Vice President and other executives on special projectsResearch and recommend new and revised policies and strategiesCreates and maintains systems and processes to streamline operationsEstablishes standards and procedures for hiring and managing the office staff and personnel for the Vice PresidentMaintains accurate confidential files and data records.Coordinates and manages office staff as needed.Providing information to employees on counseling, benefits and other services and programs available to themCollecting and analyzing dataInspecting and improving the physical environment, such as lighting and securityCreating and conducting training for employeesInvestigating workplace situationsHelping with the recruitment and hiring processesAddressing complaints from employeesImproving HR policies and the way the company treats employees to improve team relationships.Performs other duties as assignedJOB REQUIREMENTS:Bachelors degree in business management or human resources preferred, an associates degree in business or accounting required, will use work experience in place of a degree, with ten or more years of experience in a business management or executive roleExperience in organizing and directing multiple teams and departmentsExperience in planning and leading strategic initiativesHuman Resource/Employee Relations experienceExcellent written and verbal communication skillsVersatile abilities and extreme dedication to efficient productivityKNOWLEDGE/SKILLSStrong written and verbal communication skillsSupervisionProject and process managementBudget development and trackingKnowledge of accounting principles (i.e., single entry accounting-budget to actuals)Mentoring and coachingStrong organizational and analytical skillsPC proficiencyPHYSICAL DEMANDSRoutine office workWhile performing the duties of this job, standing, walking, sitting, reaching, and bending are required.Must have manual dexterity, visual acuity, and be able to speak and hear.Experience and License RequirementsAssociate's in Business Admin (optional)Bachelor's in Accounting (optional)Bachelor's in Business Admin (optional)Basic Accounting (optional)Human Resources (optional)Microsoft Office (optional)Office Administration (optional)

Created: 2026-01-06