Administrative Assistant

Description Position at YachadPosition Details: 12-16 hours per week In-office (3-4 hours per day) Hourly rate: $25/hourWho We Are:Yachad, a division of The Orthodox Union, the nation's largest Orthodox Jewish organization' supports individuals with intellectual, developmental, and learning disabilities. Yachad helps these individuals participate more fully in Jewish life and the broader society by providing educational, employment, and relationship opportunities.The Orthodox Union (OU) is one of the largest Orthodox Jewish organizations in the United States. Founded in 1898, the OU supports a network of synagogues, youth programs, Jewish and Religious Zionist advocacy programs, programs for the disabled, localized religious study programs, and international units. The OU maintains a kosher certification service, whose circled U symbol, â“Š, is found on the labels of many kosher commercial and consumer food products.Position Summary:Yachad Chicago is seeking a part-time Administrative Assistant to support daily administrative, communications, and program needs for the organization. This role involves office administration, calendar and database management, communications support, and assistance with programs and events, including Shabbatons. Note: This position is not open to be fully remote.Responsibilities:General Administrative Tasks:Maintain and update the monthly calendar, including a virtual calendar for the community and a whiteboard calendar for staffManage program registrations and invoicing, ensuring accuracy and timely follow-upOrder, organize, and maintain program and office suppliesProvide administrative and technical support to senior staff Assist with general administrative tasks as needed to support office operations and programmingOrder food for weekly programs and events Communications & Outreach:Update the Yachad Chicago website on a bi-monthly basisEdit and format the staff newsletter on a weekly basisReview submitted forms to track absences and adjust forms to reflect upcoming events, staffing substitutions, and program needsPost updates, reminders, and announcements in WhatsApp groupsManage photos and media content, including organizing photo libraries and posting to Instagram and other media platforms as appropriateProgramming & Shabbaton Support:Provide administrative support for Shabbatons and Shabbat day programs, including preparation, organization, and follow-up tasksAssist with event logistics, documentation, and communication related to programs and special eventsData & Systems Management:Maintain and update MARS database, including events, programs, attendance records, intake information, and medical informationEnsure accurate data entry and organization to support staff and program planningQualifications:Strong commitment to the mission and values of YachadHighly organized with strong attention to detail and time management skillsComfortable working with technology, databases, and administrative systemsExcellent written and verbal communication skillsAbility to work independently and manage multiple prioritiesExperience in administrative or office management roles preferredExperience working in or familiarity with the disability community is a plus, but not required

Created: 2026-01-16