Administrative Coordinator

Pay: $65,000.00 - $80,000.00 per yearJob description:Job Title: Administrative CoordinatorLocation: West Orange, NJJob Type: Full-time ( 100% On-site)Compensation: $65,000 - $80,000 per yearThis is a great opportunity for someone looking to step into an office administrative role and grow within the construction or real estate development field. The Admin Coordinator will assist with administrative tasks, scheduling, coordination with vendors and subcontractors, and maintaining smooth office operations.Key ResponsibilitiesAdministrative & Office CoordinationAnswer and route incoming calls with professionalismPerform accurate data entry, document organization, and filingMaintain office supplies and organization of common areasSupport leadership with scheduling and calendar managementGreet and assist office visitors as neededProperty ManagementCommunicating with tenantsResolving tenant issuesPermitting and maintenance managementAccounting & Vendor SupportInput invoices and payment recordsAssist with purchase order logging and expense trackingFollow up with vendors regarding billing or documentationQualificationsRequired:Bilingual in Spanish and English1-2 years of administrative, data entry, or office assistant experienceStrong organizational skills and attention to detailComfortable with Quick books, Microsoft Office and Google WorkspacePreferred but Not Required:Exposure to construction, property management, or real estate environmentsExperience with invoicing, permit tracking, or document managementFamiliarity with Buildertrend, or similar softwareBenefitsCompetitive salary ($65,000-$80,000 annually)Growth opportunities and mentorship from experienced professionalsCollaborative team environmentSchedule:Monday to Friday8-hour shiftsOn-site only

Created: 2026-02-08