Bidding Specialist

About USSUnited Site Services is the industry leader in comprehensive site services, committed to creating partnerships that help enable our customers' project and event success. Our deep industry expertise, excellence in process management, and dedication to corporate responsibility are pillars of our value proposition; each supported by tangible, best practice programs. Our success is fueled by the dedication and collaboration of our diverse team, which includes field technicians, customer care representatives, sales professionals and functional experts. Each member of our team plays a vital role in ensuring a seamless and reliable experience for our customers. By joining United Site Services, you will be part of an organization that values continuous improvement, teamwork, and excellence in every aspect of our business. Primary PurposeThe Bidding Specialist role ensures alignment with the Company's risk tolerance, reviews bid solicitation notices and coordinates with internal departments for comprehensive submissions. This role independently manages the per-award phase of the RFP's, ITBs, RFQs and bidding solicitations. The Bidding Specialist processes any corresponding contract awards and reviewed them for accuracy in relation to original bid opportunities before execution and works closely with sales, finance, and management teams in order to provide support in contract administration. Essential FunctionsReviews external clients' bid solicitation notices and forms to ensure they align with Company's risk tolerance coordinating with internal departments and management to gather necessary information for submission of the bid solicitationResponsible for the direct coordination with sales and operations to ensure the opportunity/bid is submitted completely and on time to ensure arrival by the opening date and time.Manages daily workload independently in a face pace environmentIs responsible for setting up meetings with internal stakeholders to ensure coordination with various departments to support the bid preparation.Reviews the award contract for accuracy relating to original bid opportunity prior to execution and sends out the executed contract to external and internal stakeholder.Prepares specifications and other exhibits, compiling additional documents to complete client requirements and requests.Manages the relationship with Surety to gather required bonding (bid bonds and performance bond) including the close out of these bonds post close.Drafts responses for submission to the awarding agency and our client by the questions due by date for clarification in scope, technical or commercial terms.Works closely with Company's sales force, finance, and management teams.Ensures that all pricing drafted for the solicitation has been reviewed for profitability with the Pricing Department.Contract Management & Administration - Provides overall support in contract administration functions for the legal department. Acts as the point person on all requests relating to current and past bidding activities, responsible for relaying information to the internal sales force.Responsible for inputting essential contractual requirements and data into the Contract Management (CLM) database.Helps with special projects as assigned by the department manager and legal department as needed.Able to prioritize work to achieve successful completion of assignments within firm due dates.Establishes and maintains positive relationships with clients and internal stakeholders through a customer-oriented mindset.Exercises discretion and independent judgement in significant matters and entails direct responsibility for negotiating, processing, and coordinating across departments and fostering business growth. SUPERVISORY RESPONSIBILITIES This position does not have direct supervisory responsibilities.  QualificationsEDUCATION:4 Year / Bachelor's Degree in related field such as Construction Management, Project Management or Governance, Risk, and Compliance  EXPERIENCE:Minimum of 2 years of experience or the equivalent combination of education and experience  ADDITIONAL KNOWLEDGE, SKILLS, AND ABILITIESGeneral understanding of the Company's equipment, products, and servicesDiscretion and independent judgmentExcellent written and verbal communication and listening skillsExcellent attention to detail, planning, organizational, analytical, and decision-making skillsNegotiation skillsSelf-starter and strong PC proficiency (data entry, Microsoft Office Suite, PDF editor software, Salesforce, etc.)Experience with governmental and municipal agencies.Prior procurement, contracting experience, and/or bid submissions experience.Familiar with Salesforce application and Contract Management solutions (CLM)PDF editing softwareWorking knowledge of basic commercial insurance concepts risk management fundamentals Physical RequirementsSit while answering phones or reply to emailsUse hands and fingers to handle, control or feel objects, tools or controlsRepeat the same movements when entering dataSee details of objects that are less than a few feet awaySpeak clearly so listeners can understandUnderstand the speech of another personFocus on one source of sound and ignore othersHear sounds and recognize the difference between themSee differences between colors, shades and brightness Benefits SummaryAll full-time employees working an average of 30 hours or more per week are eligible for the following benefits:Holiday & Paid Time Off (pro-rated for Part-Time employees)Medical/PharmacyDentalVisionEmployer-Paid Short-Term DisabilityEmployer-Paid Employee Basic Life & Accidental Death and DismembermentVoluntary Employee Life & Accidental Death and DismembermentVoluntary Spousal LifeVoluntary Dependent LifeHospital Indemnity, Accident and Critical IllnessCommuter/Transit AccountHealthcare Flexible Spending AccountDependent Care Flexible Spending AccountHealth Savings Account 401(k) with employer matchEmployer-Paid Employee Assistance Program (EAP)Employee Discounts  Salary Range $66,700.00 - $96,700.00 / year Pay Transparency Statement At United Site Services, our salary ranges reflect the minimum and maximum base pay for the posted position applicable to all locations across the US. Within the posted salary range, individual pay is determined by the geographic location, job related skills, experience, education, and certifications. Our total compensation package includes base pay plus a comprehensive benefits program. EEO StatementSome positions may require secure site access and/or domestic air travel. All candidates for positions which require secure site access and/or domestic air travel must possess an acceptable form of identification to comply with state and federal regulations, such as REAL ID-compliant driver's license or state ID, or U.S. passport. This statement is not intended to require documentation beyond what is acceptable under the federal I-9 form process administered by the U.S. Citizenship and Immigration Services (USCIS); and should not be construed as creating additional employment eligibility verification requirements. United Site Services is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant or employee based on any legally-recognized basis, including, but not limited to: race, color, religion, sex (including pregnancy, lactation, childbirth or related medical conditions), sexual orientation , gender identity , age (40 and over), national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status or any other status protected by federal, state or local law. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.

Created: 2026-03-01