Events Coordinator

Events Operations Coordinator The City of Stockbridge continues to strive to be the most progressive business and family-oriented community in Metropolitan Atlanta with a strong focus on enhanced quality of life initiatives which promotes sustainable "Live, Works, and Play Environment". The City of Stockbridge believes that people are the most valuable asset in delivering services to all citizens. Stockbridge is a diverse city of approximately 38,000 + residents located just 15 minutes south of Hartsfield- Jackson International Airport. The Events Operations Coordinator is responsible for coordinating hospitality and artist relations logistics, aligning all event-related services with municipal procedures, vendor contracts, and city hospitality standards. The Events Operations Coordinator acts as the primary liaison between artists, tour management, city staff, and contracted service providers to ensure seamless event execution in accordance with City policies and public service objectives. This is a full-time, exempt classification that requires evening and weekend work. Major Duties Communicate with artists, tour managers, and production teams to determine hospitality and operational needs, ensuring all arrangements comply with City procurement and contract regulations. Coordinate with the General Manager and Finance Department for procurement of approved goods and services, maintaining proper documentation and adherence to municipal budget guidelines. Arrange artist transportation, accommodations, and catering logistics per municipal travel and expenditure policies. Oversee the preparation of dressing rooms, green rooms, trailers, and backstage areas according to hospitality riders and City safety standards. Provide artist check-in, orientation, and guided tours of the facility, highlighting safety procedures, emergency exits, and available City amenities. Ensure all hospitality servicesincluding catering, beverages, and amenitiesare delivered efficiently and in compliance with local health and safety regulations. Collaborate with City-contracted vendors and temporary staff to fulfill rider requirements within municipal budget constraints. Coordinate with City communications staff to uphold the City's image and professionalism in all artist-facing interactions. Develop and maintain event schedules, including sound checks, meet-and-greets, and other performance-related activities, ensuring coordination among artists, City production staff, and external partners. Ensure adherence to City noise ordinances, curfews, and community impact guidelines. Communicate event timelines to City security, maintenance, and parking personnel to ensure smooth operations and compliance with municipal codes. Respond promptly to artist concerns or last-minute changes, engaging relevant City departments to implement timely solutions. Maintain a calm and professional demeanor when resolving issues that may affect performer satisfaction or public perception. Ensure compliance with all City emergency management protocols and health and safety standards during events. Conduct post-event evaluations and collect feedback from artists, tour managers, and City staff to identify areas for improvement in hospitality and event coordination. Assist in the breakdown, cleanup, and secure storage of hospitality and event materials in compliance with City property management guidelines. Prepare post-event financial and operational reports for submission to the General Manager and the Events Director. Knowledge Required by the Position Events Management, Public Administration, Recreation, Hospitality Management, or a related field preferred. Previous years of experience in events coordination, artist relations, or municipal venue operations. Knowledge of municipal budgeting, purchasing, and reporting procedures is highly desirable. Strong organizational, multitasking and problem-solving skills. Excellent interpersonal communication and customer service skills, with the ability to represent the City in a professional and welcoming matter. Ability to work evenings, weekends, and holidays as directed by the amphitheater's events schedule. Ability to comprehend and make inferences from material written in English language such as laws, rules, ordinances, regulations, and procedures governing public procurement. Ability to work cooperatively with the public. Ability to work independently and in a high-pressure, multi-tasked environment and frequent interruptions and to redirect focus of attention to tasks. Ability to solve problems and make decisions using independent judgement. Ability to operate a motor vehicle. Ability to establish and maintain effective working relationships with coworkers, vendors, and the public. Excellent written and verbal communications skills. Ability to maintain records within filing systems (file management). Knowledge of City ordinances, policies, and procedures. Knowledge of modern office procedures and equipment. Proficient in using a variety of computer software programs for administrative/events planning functions. Minimum Qualifications High School Diploma or GED: This is the absolute minimum requirement for most positions. Five (5) years of experience performing administrative and event planning support, or any equivalent combination of education, training, and experience. The Events Coordinator must be energetic, imaginative, creative, well-organized, and capable of performing effectively in independent situations. Excellent verbal and written communication skills are essential in this position. Must be able to work a flexible schedule, which will include weekends and evening hours. The City of Stockbridge is an Equal Opportunity Employer committed to equal access and equal treatment of all applicants and employees without regard to race, religion, color, creed, national origin, sex, martial status, age, or disability.

Created: 2026-03-04