Executive Assistant

Full-Time | Onsite | Auburn, WA | $65,000$90,000 DOEWe are hiring an experienced Executive Assistant to support our CEO and CAO in a high-trust, high-impact role.This position is responsible for managing executive email and calendars, protecting leadership time, coordinating priorities, and ensuring follow-through across the organization. It goes beyond traditional executive support and includes operational coordination and system-building responsibilities that help our leadership team operate at a higher level.We are a locally owned pediatric therapy clinic serving children and families in Auburn, WA. As we continue to grow, we are strengthening the operational structure behind our leadership team so we can serve our community well and sustainably.This role is central to that effort.What Youll DoExecutive SupportManage and triage executive inboxesDraft and send professional responsesProtect executive calendars and coordinate schedulingPrepare agendas, materials, and executive briefsTrack commitments and ensure follow-throughOperational Support & CoordinationBuild and maintain tracking systemsMonitor deadlines and cross-functional initiativesImprove visibility across HR, marketing, billing, and facilitiesFollow up respectfully to keep priorities movingHR & Hiring Support(in partnership with our HR Generalist)Coordinate interviewsTrack hiring pipelineSupport onboarding logisticsMonitor compliance deadlinesMarketing & Community Support(in partnership with our Marketing Assistant)Track campaign timelines and deliverablesCoordinate vendor schedulingPrepare materials for community meetingsSupport logistics for public-facing eventsVendor & Facilities CoordinationSchedule vendorsTrack contracts and renewalsMaintain organized documentation systemsWhat Were Looking For3+ years of executive or high-level administrative experienceDirect experience managing executive email strongly preferredStrong written communication skillsExcellent organization and prioritizationProfessional discretion and sound judgmentConfidence following up respectfully and consistentlyComfort operating in a growing organizationWe value team members who are intentional in their work, resourceful in solving problems, collaborative across departments, and flexible in a growing environment.Healthcare experience is helpful but not required.Compensation$65,000$90,000 depending on experiencePTO, health benefits, retirement optionsTo ApplySubmit your resume and a brief note describing your experience managing executive priorities and helping strengthen operational systems.We are looking for someone steady, capable, and ready to support leadership while helping our organization grow well. recblid 16l2r46zn5u73xn2mho9tupubt9hc6

Created: 2026-03-04