Personal Assistant & Household Operations Coordinator

Personal Assistant & Household Operations Coordinator The Personal Assistant & Household Operations Coordinator manages the executive's personal life and household operations end-to-end. This is a hands-on role suited for a detail-obsessed operator who excels at vendor and staff coordination, personal scheduling, household logistics, and pristine execution. This position is on-site full time in Fort Lauderdale/Miami, FL. We are open to candidates currently based in other major metropolitan markets who can relocate. Experience operating at a NYC-caliber pace with high standards, urgency, and discretion is a strong plus. Location: Fort Lauderdale/Miami, FL (full-time, on-site) Schedule: Flexibility required, including evenings/weekends/holidays as needed Household & Vendor Oversight Coordinate and oversee household vendors and service providers (e.g., maintenance, renovations). Source, vet, and manage contractors; ensure quality, timelines, and accountability. Track household schedules (cleaning/maintenance), inventories, deliveries, and warranties. Personal & Family Scheduling Manage personal and family calendars; ensure frictionless integration with professional commitments. Book appointments, reservations, and experiences; manage reminders and confirmations. Handle personal errands, purchases, gifting, wardrobe logistics, and returns. Travel & Events Plan and execute personal and family travel (commercial or private), with detailed itineraries and contingency planning. Coordinate private events and gatherings (guest lists, catering, venues, logistics). Budgeting & Administration Process invoices, track expenses, and manage household budgets; maintain organized documentation. Implement systems to improve efficiency (trackers, checklists, SOPs). Qualifications 5+ years in Personal Assistant, Household/Estate Coordinator, or similar client-facing role supporting a high-demand principal. Proven experience with vendor management, household logistics, and event coordination. Excellent organization, communication, and problem-solving. Tech-savvy with office suites and basic project/task tools (e.g., Google Workspace, Microsoft Office, Asana/Trello). Uncompromising discretion and professionalism. Additional Requirements Availability: On-call for urgent/last-minute needs; flexible schedule. Mindset: "No-task-too-small" approach paired with high standards and ownership.

Created: 2026-03-04