Administrative Assistant III

Administrative Assistant III Responsible for providing administrative support to the Associate Vice President for Curriculum and Academic Programs and general clerical support to the Curriculum and Academic Programs office. Job duties include answering and screening calls, maintaining records, managing email and calendar, making appointments, assisting with webpages, processing travel arrangements, preparing correspondence, hiring and supervising student employees, serving as office time administrator, monitoring due dates, assisting with event planning, managing inventory, submitting purchase requisitions, and assisting with ledgers. Required qualifications include experience with administrative tasks, ability to proofread and prepare grammatically correct documents, excellent customer service skills, excellent oral and written communication skills, understanding of proper protocol, ability to prioritize work, ability to establish and maintain complex records, and proficiency in Microsoft Office Suite. Preferred qualifications include knowledge of University and Academic Affairs policies, experience with event management support, experience using SAP or similar enterprise system, experience using Banner or similar student information system, and experience using GATO or similar web content management system. Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions. Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications. In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications. Join the Texas State Bobcat team and experience a career that offers more than just a jobit's a path to a brighter future. As a Texas State employee, you'll enjoy exceptional benefits, generous time off, wellness and balance programs, professional growth opportunities, a welcoming campus, tuition benefits, and retirement security. Required documents include resume, cover letter, and list of references. Optional documents include DD 214/DD1300, veteran's preference, licensure, and certifications.

Created: 2026-03-04