Subcontracting Specialist

Subcontracting Specialist The Subcontracting Specialist is responsible for managing/scheduling subcontracts and analyzing sales records using administrative expertise and contract-management skills. Essential Functions: Create a positive customer/vendor support experience and build strong relationships through problem understanding, ensuring timely resolution or escalation, communicating promptly on progress, and handling customers/vendors with a professional attitude Ensure subcontractors are abiding by contract terms Convert quotes into a billable order Obtain required approvals prior to issuing Purchase Orders Issue Purchase Orders for preferred sub-contractor Review all sub-contractor invoices prior to release to bill Audit orders for all necessary info to ensure release to the bill without error Ensure margin is being achieved for all work performed Aid in the creation of a preferred vendor listing for all locations Provide daily reporting on open sub-contracted orders Keep clear communication between Account Managers, Accounts Payables, and Sub-Contracted Vendors Work with Sales Team, Sub-Contracted Vendor(s), and Accounts Payables in researching questionable invoices, service documentation, proof of service(s) rendered, audit of site checks, and/or system errors Receive, review, document, and respond to all incoming requests for system research on accounts Perform other duties as assigned Supervisory Responsibilities: This position has no supervisory responsibilities. Qualifications: Education: Minimum: High school or GED and training or equivalent combination of education and experience. Experience: Minimum: 2 years in general clerical/administrative experience in a fast-paced environment. 1 in 3rd party billing preferred. Additional Knowledge, Skills, and Abilities: Excellent written & verbal communication skills; analytical, process-oriented, and ability to focus on details for long periods of time Proficient in MS Office Suite Well-developed clerical skills including email /file maintenance Strong commitment to customer service Demonstrated ability and desire to learn corporate specific applications, technology, and terminology Excellent organizational skills and office administration experience Working knowledge of operating office equipment including copy machine, phone system, etc Physical Requirements: Sit while answering phones or reply to emails Use hands and fingers to handle, control or feel objects tools or controls Repeat the same movements when entering data See details of objects that are less than a few feet away Speak clearly so listeners can understand Understand the speech of another person Focus on one source of sound and ignore others Hear sounds and recognize the difference between them See differences between colors, shades and brightness Benefits Summary: Holiday & Paid Time Off (pro-rated for Part-Time employees) Medical/Pharmacy Dental Vision Employer-Paid Short-Term Disability Employer-Paid Employee Basic Life & Accidental Death and Dismemberment Voluntary Employee Life & Accidental Death and Dismemberment Voluntary Spousal Life Voluntary Dependent Life Hospital Indemnity, Accident and Critical Illness Commuter/Transit Account Healthcare Flexible Spending Account Dependent Care Flexible Spending Account Health Savings Account 401(k) with employer match Employer-Paid Employee Assistance Program (EAP) Employee Discounts Salary Range: $19.34 $27.08 / hour Pay Transparency Statement: At United Site Services, our salary ranges reflect the minimum and maximum base pay for the posted position applicable to all locations across the US. Within the posted salary range, individual pay is determined by the geographic location, job related skills, experience, education, and certifications. Our total compensation package includes base pay plus a comprehensive benefits program. EEO Statement: United Site Services is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant or employee based on any legally-recognized basis, including, but not limited to: race, color, religion, sex (including pregnancy, lactation, childbirth or related medical conditions), sexual orientation, gender identity, age (40 and over), national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status or any other status protected by federal, state or local law. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.

Created: 2026-03-04