Human Resources Assistant

Summary: The HR & Talent Associate plays a key role in supporting our client's talent acquisition, recruitment outreach, and employee onboarding efforts. This position ensures a positive and efficient experience for candidates and new team members while helping maintain high-quality staffing practices across locations. The HR & Talent Associate will report to the Vice President of Finance & Administration and work closely with the Chief of Staff to support organization-wide workforce needs, employee engagement, and operational excellence. Recruiting & Talent Acquisition Support end-to-end recruiting efforts for open positions across locations, including hourly, program, and administrative roles. Coordinate job postings, applicant tracking, and hiring workflows within Paylocity. Oversee resume review, candidate screening calls, interview scheduling, and communication throughout the hiring process. Participate in recruiting events, job fairs, and community outreach initiatives, including recruiting fairs throughout Santa Monica, researching recruiting outreach opportunities as needed. Pre-Employment & Onboarding Support Manage pre-employment processes including offer letters, background checks, onboarding documentation, requirements, and any other requirements. Facilitate onboarding for new staff, ensuring a welcoming and compliant start. Travel to locations as needed to support onsite onboarding and training activities. Maintain onboarding modules and workflows in Paylocity to ensure accuracy, completion, and efficiency. Orientation & Employee Experience Coordinate and facilitate new hire orientation sessions in collaboration with leadership and program operations teams. Ensure new team members are informed about organizational policies, culture, safety practices, and expectations. Provide ongoing support to employees during their first few weeks of employment. Operational & Quality Support Assist with HR-related program operations and quality initiatives that support compliance and continuous improvement. Maintain accurate employee records and support reporting needs. Proactively audit personnel files, onboarding/offboarding trackers, training certificates, to ensure compliance with state, and our client's requirements. Support annual audit, providing requested documentation as needed. Collaborate cross-functionally with Program Operations, Finance & Administration, and the Chief of Staff to support workforce priorities. OTHER JOB REQUIREMENTS: May participate in special programs and/or events. May be required to assist in other administrative areas. Assume other duties as assigned. Ability to drive or use other reasonable transportation to commute between office sites. PHYSICAL REQUIREMENTS/WORK ENVIRONMENT: Regularly moves about the office to coordinate work. Regularly sits at a computer station and operates electronic equipment. May lifts, carries and positions objects weighing up to 25 pounds. Typically stands, bends, stoops and crouches. RELATIONSHIPS: Internal: Maintains close, daily contact with Club staff (professional and volunteer), Club members, and supervisor to receive/provide information, discuss issues, explain guidelines/instructions; instruct; and advise/counsel External: Maintains contact with external community groups, schools, members' parents and others to promote our clients programs and assist in resolving problems SKILLS AND COMPTETENCIES REQUIRED: Minimum 2 years experience in HR or recruiting role. Recruiting or talent acquisition experience required. Exceptional work ethic, well organized and self-motivated. Experience working independently and managing time efficiently. Exceptional verbal and written communication skills, with the ability to clearly convey information to employees, managers, and external audiences. Proven ability to multi-task, meet deadlines, and prioritize to meet goals and objectives. A team player who enjoys working with others and aligning to achieve higher strategic goals and organizational objectives. Ability to carry out instructions furnished in written, oral or diagrammatic form. Involves semi-routine standardized work with detail and organization Mandatory CPR and First Aid Certifications and TB clearance Pay: $27.00 - $31.00 per hour

Created: 2026-03-04