Payroll Coordinator

Payroll Coordinator Under the supervision of the Manager, Payroll, we are seeking an experienced Payroll Coordinator to support the accurate, timely, and compliant processing of payroll for a diverse workforce, including union and non-union employees across exempt and non-exempt classifications. This role operates within a fund and ERISA-regulated environment and partners closely with Human Resources, Finance, and Benefits teams. The ideal candidate has hands-on experience with ADP, exposure to Workday and/or Oracle HCM, along with a strong understanding of payroll compliance and process improvement. Key Responsibilities: Process payroll for exempt and non-exempt employees in union and non-union environments, ensuring compliance with collective bargaining agreements, company policies, and applicable laws. Administer complex payroll elements, including overtime, retroactive pay, shift differentials, union dues, benefit deductions, and garnishments. Maintain accurate payroll data for new hires, terminations, pay changes, and bonuses. Respond to payroll-related inquiries from employees and stakeholders with a high level of professionalism and customer service. Reconcile payroll registers, benefit deductions, and general ledger postings; research and resolve discrepancies. Ensure compliance with federal, state, and local payroll regulations, including State and New York City tax requirements. Support payroll audits, year-end processing, and W-2 preparation. Maintain payroll records, reports, and related documentation for compliance and audit purposes. Ensures timesheets from all departments are approved timely, and resolves any errors prior to payroll processing. Perform additional relevant responsibilities as assigned by management. Benefits & ERISA Exposure: Support payroll deductions and contributions related to ERISA-governed benefit plans, including 401(k) retirement plans. Process and reconcile pre-tax benefits such as Flexible Spending Accounts (FSA), commuter benefits, and other salary-based deductions. Assist with payroll reporting and data support for ERISA compliance and regulatory filings. Systems & Process Improvement: Utilize payroll systems; support integrations with HRIS and financial systems. Participate in payroll system implementations, upgrades, testing, and process enhancements. Assist in documenting payroll procedures and identifying opportunities to improve efficiency and controls. Qualifications (Competencies): 3+ years of payroll experience, preferably in a unionized, fund-based, or ERISA-heavy environment. Experience processing payroll for both exempt and non-exempt employees. Hands-on experience with ADP, Workday HCM and/or Oracle HCM experience preferred. Working knowledge of payroll tax regulations, wage and hour laws, and benefits-related payroll processes. Proficiency in Microsoft Excel and other Microsoft Office applications. Strong analytical, problem-solving, and communication skills. Soft Skills (Interpersonal Skills): Strong attention to detail and accuracy. Maintains strict confidentiality while applying sound judgement and integrity when working with sensitive information. Applies ethical standards to ensure all confidential information is managed securely and professionally. Customer serviceoriented approach with the ability to work independently and collaboratively. Ability to manage multiple deadlines and priorities in a fast-paced environment. Adapts to new technologies and supports continuous improvement initiatives. Ability to work independently and within a team setting. Education: Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field preferred. Reasoning Ability: High Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. Under 1/3 of the time: Standing, Walking, Climbing or Balancing, Stooping, Kneeling, Crouching, or Crawling Over 2/3 of the time: Talking or Hearing 100% of the time: Using Hands Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 1/3 to 2/3 of the time: Work near moving or mechanical parts, exposure to radiation, moderate noise.

Created: 2026-03-04