Accounts Payable Specialist (AP)

Accounts Payable Specialist With over 90 years of experience in the alcohol industry, MGX understands the complex US beverage alcohol business and enables our customers to navigate it more efficiently. We collaborate with retailers and suppliers to design and implement supply chain solutions to optimize a product's route to market. MGX provides a single point-of-contact across the entire beverage alcohol supply chain, bringing together the services of our affiliated companies Gordon Logistics, Milton's Distributing, and Hope Beverage. We recognize that nothing happens without our people and that our team members are our most important asset. We offer competitive wages and comprehensive benefits coverage including medical, dental, 401K, profit sharing, and tuition reimbursement. Job Summary: An Accounts Payable Specialist is responsible for executing financial transactions related to the organization's account's payable function. The role involves ensuring timely, accurate and complete processing of invoices; maintaining vendor relationships; appropriately maintaining master accounts payable data in our ERP; and managing payment cycles. Essential Functions: Inventory accounts payable for multiple entities and vendors. Weekly review and processing of PO's received and not invoiced to keep current. Ensure that the prepaid credit memos are posted and applied once the inventory is received and invoiced Accurate and timely coding of invoices with the appropriate g/l account, cost center, site code and line of business via our invoice management system. Responding to vendor inquiries timely. Ensuring bills are paid timely within terms while adhering to departmental procedures. Resolve discrepancies on purchase order, invoice or payment by collaborating with respective departments and/or vendors. Verifies vendor accounts by reconciling monthly statements and related transactions. Ensures credit memos are received from vendors for outstanding discrepancies. Ensure all transactions are processed in accordance with GAAP or other required accounting standards. Establishing and maintaining relationships with new and existing vendors, and following all compliance protocols to ensure the security of sensitive data. Protects organization's value by keeping information confidential. Analyzing workflow processes while making recommendations for the utilization and optimization of the system. Skills and Qualifications: 2+ years of experience in accounts payable. Bachelor's degree in accounting, finance or a related field; will consider adequate experience in lieu of a degree. Attention to detail. Strong communication and organizational skills. Self-motivated and capable of handling multiple tasks in a high-pressure environment. Functional knowledge of spreadsheet tools such as excel and Smartsheet. Knowledge of logistics and experience using Business Central is a plus. Competency with computers and a variety of software applications including Microsoft Office 365 (Word, Excel, Teams, and Outlook) is required. Fundamental understanding of GAAP and accounting principles and practices.

Created: 2026-03-04