Administrative Support Assistant

Administrative Support Assistant The Long Beach VA Medical Center is searching for an Administrative Support Assistant to serve within the Nursing, Spinal Cord Injury (SCI) and Rehab service. Duties include but are not limited to: Facilitate the onboarding processes for all Nursing staff to include preparing boarding packages for the Professional Standards Boards at VA Long Beach Healthcare System (VALBHS). Compile data for presentations and reports, organizing work by reading and routing incoming mail and correspondence, collecting information, and initiating communications. Prepares documents with word processing and associated software, selecting the appropriate program for office needs including but not limited to: MS Excel, Access, PowerPoint, and Word. Products final documents by formatting, and inputting data and statistics, editing reports, graphs and charts, retrieving data, and transmitting these documents into data to the responsible parties. Responsible for the record filing document system, devising methods to streamline the filing system, purges outdated electronic documents in accordance with regulations, etc. Maintain the fee basis time keeping system. Conducts, prepares and facilitates patients survey's upon discharge. Receives, routes, ensures completion of complaint responses made to the health care group. Responsible for implementing and carrying out the processes to provide Federal Identification Badges to employees as appropriate. Responsible to coordinate agenda items such as presentations, reports, agenda, meeting minutes, sign in for the bi-weekly Admin meeting for the Health Care Group. Performs duties as a Fund Control Point Clerk and will be a Government Purchase Cardholder. Maintains employee time and attendance records and reports by accurately recording tour of duty from bi-weekly time schedule into employee timecards for the administration service station. Scan all items on the assigned electronic inventory system (EIL). Responsible for assisting in processing recruitment actions, which includes typing Position Description and Functional Statement, creating recruitment actions in Management Self Service/Web HR, coordinating approvals from PMC (Position Management Committee) Performs other related duties as assigned. Work Schedule: Full time, Monday-Friday, 8:00-4:30pm Virtual: This is not a virtual position. Position Description/PD#: Administrative Support Assistant / PD12691O Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Requirements: You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements. Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/06/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You will be rated on the following Competencies for this position: Clerical Customer Service Financial Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Created: 2026-03-04