Administrative Coordinator II (Part-Time) - Sam Fox

Office Coordinator The Office Coordinator reports directly to the Director of the Office for Socially Engaged Practice (OSEP) and plays a central role in the effective management and day-to-day operations of the office. This position supports the coordination of student workers, project timelines, and administrative systems that sustain OSEP's programs, ensuring smooth, consistent, and professional operations across initiatives. The Office Coordinator manages scheduling for the Director and oversees office-wide scheduling, including coordination with student workers, collaborators, and community partners. They coordinate OSEP-led programming for internal and external audiences, including students, faculty, community partners, the public, and off-campus venues. The position also serves as an OSEP representative on several Sam Fox School committees and working groups, contributing to continuity, institutional knowledge, and alignment from year to year. In addition to program and scheduling responsibilities, the Office Coordinator provides essential general operations support, including office administration, process coordination, and logistical planning. They assist the Director with office operations such as end-of-year reporting, basic accounting and expense tracking, purchasing coordination, records management, and maintaining organized project archives. This role also supports communication workflows, onboarding and supervision of student workers, and the development of efficient internal systems that sustain OSEP's work. Through these combined responsibilities, the Office Coordinator advances the Sam Fox School's academic mission by strengthening connections with students, faculty, alumni, community partners, and the general public, while ensuring the reliable and professional operation of the Office for Socially Engaged Practice. Primary duties and responsibilities include: Office operations and administration Supporting the Director with internal and external grants and office administration Assisting with record documentation Assisting with intern and practicum recruitment and application processes Supporting coordination for the Minor in Creative Practice for Social Change Maintaining records and database of OSEP activities Programming management Developing and maintaining the OSEP programming schedule Serving as OSEP representative on Sam Fox Comprehensive Calendar committee Overseeing administration, logistics, and operations for OSEP programs General support Assisting with coordinating OSEP office meetings Pre-drafting memos and correspondence for the Director Assisting the Director with scheduling and calendar management Supporting miscellaneous writing and administrative tasks as needed Managing the general OSEP office suite including mail, signage, and office supplies Coordinating website updates Participating in regular meetings with OSEP Staff and the Director Supporting the archiving of OSEP projects and programs Special projects/community projects Supporting special initiatives that advance OSEP's community-engaged mission Assisting the Director with community-based projects and off-campus programming as needed Providing administrative and logistical support for new community projects & programs Working conditions include: Normal office environment Ability and willingness to work occasional evening and weekend hours both on-campus and off-campus in service to community partners and to the institute's mission Physical effort includes: Typically sitting at a desk or table Equipment includes: Office equipment Required qualifications include: Education: High school diploma or equivalent high school certification or combination of education and/or experience. Certifications/Professional Licenses: No specific certification/professional license is required for this position. Work Experience: Relevant Experience (3 Years) Skills: Not Applicable Driver's License: A driver's license is not required for this position. Preferred qualifications include: Master's degree and one year experience working in higher education administration, arts, design, community engagement, or non-profit environment. One year of experience in an administrative, office coordination, or operations support role. Demonstrated experience managing schedules, calendars, and multiple priorities in a fast-paced environment. Experience supporting events, programs, or projects with multiple stakeholders. Basic experience with office operations, including record keeping, purchasing, and administrative processes. Experience coordinating student workers or supporting student-facing programs. Familiarity with basic accounting processes, expense tracking, or budget support. Experience supporting community-engaged, public-facing, or interdisciplinary programs. Excellent writing and copy-editing skills. Ability to manage multiple projects at once; ability to synthesize and prioritize information and projects. Ability to work successfully in a student-centered academic environment. Experience with university database and financial systems, DocuSign, Workday, & Emma. This is a benefits eligible, part-time approximately 22.5 hours a week position.

Created: 2026-03-04