Accounts Payable Specialist

Job Description: POSITION DESCRIPTION: This candidate will be responsible for reviewing site expenses as submitted through the site purchase order system to ensure internal controls are in place, to ensure accurate recording of expenses for goods and services received, and to ensure timely payments while maximizing DPO. This position requires a candidate who can effectively prioritize tasks to meet required deadlines. The ideal person for this job is someone that is highly organized, detail-oriented, with strong self-directed time management skills. RESPONSIBILITIES: Obtains all necessary documents for payment processing and assembles complete voucher packages (invoices, packing slips, purchase orders and approvals) Proactively recognize, research, and resolve discrepancies and pending payment issues with urgency, and maintain excellent communication with external and internal clients on all PO issues to prevent supply or service constraints. Inputs invoices into QuickBooks with proper general ledger coding and posting dates Manages QuickBooks electronic record retention of applicable expense documents, including such items as invoices, packing slips, approval documents, PO references, and changes in vendor information. Monitors payment due dates and make payments according to working capital schedule Reconciles credit card statement and petty cash Ensure all vendors have W9s on file and annually issue 1099s to all appropriate vendors and contractors Prepares work papers for monthly sales & use tax payments Manage new vendor set up and credit application process REQUIREMENTS: Minimum of 3 years of related experience Strong working knowledge of QuickBooks (preferred), MS Excel (required) and MS Outlook Logic-driven, detail-oriented, organized, resourceful Strong oral communication skills Able to exercise initiative, be an innovative problem solver and a team player with a positive attitude

Created: 2026-03-04