Executive Support Specialist

Executive Support Specialist to CEO and Chief of Staff & Operations Part-Time$20-$25/hour 25-30 hours per week5+ years supporting executive leadership.Hybrid - Schedule will need to be flexible to accommodate after hours meetings/events. Role Overview:We are seeking a highly organized and proactive Part-Time Executive Assistant with proven experience to provide dedicated support to our CEO and Chief of Staff & Operations.  This role is central to ensuring the smooth operation of executive level administrative functions. The ideal candidate will exhibit a high level of professionalism with the ability to provide high-level executive support to CEO and Chief of Staff & Operations. This individual will need to serve as a proactive and reliable resource, anticipating needs and supporting leadership in a fast-paced, mission driven environment.Key Responsibilities:Calendar and schedule management. Meeting and presentation logistics.  Prepare, edit, and format documents, reports, and presentations.Coordinate team meetings, events, and operational projects such as office moves and asset disposition.Maintain physical and digital filing systems, ensuring easy retrieval, confidentiality, and organization.Assist with onboarding and offboarding processes, including system access, tools, and workspace setup.Provide hands-on support during technology transitions, troubleshooting, and equipment delivery.Communicate effectively with internal teams, peers, and external contacts.Support cross-functional administrative needs, responding to complex inquiries and managing ad hoc requests.Experience in event management and meeting coordination/logistics.Required Skills & Qualifications:Proven experience in an Executive level support role.Strong working knowledge of Google Workspace applications including, but not limited to: calendar management, video conferencing software, Docs, and Sheets.Exceptional organizational and time management skills. Discretion and professionalism in handling confidential information with integrity.Strong written and verbal communication skills.High levels of customer service, professionalism, discretion, and thorough attention to detail.Self-starter; ability to work independently, prioritize, multitask, and meet deadlines.Reliable transportation in order to complete off site tasks. Commitment to the mission of the Boys and Girls Club of the Greater Triad. recblid t3f0bzdljwz3fmeb60le0ws2d0hglp

Created: 2026-03-04