Administrative Assistant

Administrative Assistant The Administrative Assistant provides administrative support and coordinates activities for specific individuals or teams, ensuring efficient office functioning through a range of responsibilities. Under moderate supervision, job provides an opportunity to play a key role in ensuring the success of daily operations for employees of all levels. Key responsibilities and duties include maintaining office inventory, facilitating supply orders and completing other general office duties. Supports employees with various tasks related to onboarding, appointment setting and travel arrangements. Provides meeting assistance through scheduling, presentation preparation and diligent note taking. Handles various office tasks related to communication and organization. Upholds organizational policy and procedures, while also ensuring office-wide coordination efforts among various teams and departments. Educational requirements include a high school diploma or equivalent. Work experience is not required. Physical requirements include sedentary work. Preferred experience includes 1-2 years of administrative support experience in a professional office environment. Previous experience supporting multiple team members or executives simultaneously. Experience in a corporate, financial services, or professional services setting. Background in coordinating activities across different departments or functional areas, managing complex calendars with competing priorities, and/or comfort with learning and adapting to new technologies and software platforms. Strong written and verbal communication skills. High school degree related skills include accountability, adaptability, administrative support, communication, corporate travel program management, detail-oriented, employee engagement, executive presence, expense reporting/management, organizational savviness, prioritizes effectively, relationship management, travel expertise. Company overview: Every worker deserves a secure retirement. For more than 100 years, TIAA has delivered it for millions of people. Founded to help educators retire with dignity, today we're a market-leading retirement company fueled by world-class asset management. But we're not just another legacy financial services firm. We're fighting harder than ever before for our clients and the many Americans who need us. Our culture of impact: At TIAA, we're on a mission to build on our 100+ year legacy of delivering for our clients while evolving to meet tomorrow's challenges. We equip our associates with future-focused skills and AI tools that enable us to advance our mission. Together, we are fighting to ensure a more secure financial future for all and for generations to come. We are guided by our values: Champion Our People, Be Client Obsessed, Lead with Integrity, Own It, and Win As One. They influence every decision we make and how we work together to serve our clients every day. We thrive in a collaborative in-office environment where teams work across organizational boundaries with shared purpose, accelerating innovation and delivering meaningful results. Our workplace brings together TIAA and Nuveen's entrepreneurial spirit, where we work hard and work together to create lasting impact. Here, every associate can grow through meaningful learning experiences and development pathwaysbecause when our people succeed, our impact on clients' lives grows stronger. Benefits and total rewards: The organization is committed to making financial well-being possible for its clients, and is equally committed to the well-being of our associates. That's why we offer a comprehensive total rewards package designed to make a positive difference in the lives of our associates and their loved ones. Our benefits include a superior retirement program and highly competitive health, wellness and work life offerings that can help you achieve and maintain your best possible physical, emotional and financial well-being. Equal opportunity: We are an Equal Opportunity Employer. TIAA does not discriminate against any candidate or employee on the basis of age, race, color, national origin, sex, religion, veteran status, disability, sexual orientation, gender identity, or any other legally protected status. Accessibility support: TIAA offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers, including individuals with disabilities. If you are a U.S. applicant and desire a reasonable accommodation to complete a job application please use one of the below options to contact our accessibility support team: Phone: (800) 842-2755 Email: Drug and smoking policy: TIAA maintains a drug-free and smoke/free workplace.

Created: 2026-03-04