Executive Coordinator

Executive Coordinator Opportunity At Encore Fire Protection, we're more than just a fire protection companywe're a people-first, results-driven, growth-minded team that just so happens to be great at keeping buildings (and the people in them) safe. For over 30 years, we've served the Northeast with a tried-and-true approach rooted in technical expertise, clear communication, and exceptional customer service. What makes us different? Our people. That's not just a catchy phrase or a sloganit's a core belief that drives everything we do. We know great people build great companies, and we're always on the lookout for more of them. As we continue to grow, we're looking for a high-performing Executive Coordinator who's equal parts organized, proactive, and unflappable to support up to three key members of our senior leadership team. We move fast (seriouslyreally fast), and your role is to keep everything running smoothly: calendars aligned, meetings prepped, travel booked, and communication flowing. Whether it's managing day-to-day logistics, prepping for high-stakes meetings, or jumping into special projects, you'll be a trusted right hand, a sounding board, a gatekeeper, and, occasionally, a mind reader. If you're sharp, resourceful, quick on your feet, and great with peoplethis could be a great fit. What You'll Do: Own the calendars of 2-3 senior executivesschedule meetings, prioritize time, and keep everything on track Coordinate travel logistics, including flights, accommodations, and itineraries Prepare agendas, briefing materials, and follow-ups for internal and external meetings Keep communication flowing between executives, their teams, and external partners Track action items and project milestones to help ensure follow-through Handle confidential and time-sensitive information with care and discretion Pitch in on special projects and cross-functional initiatives as needed What You Bring: 3+ years of experience supporting senior-level executives in a fast-paced environment Confidence managing complex schedules and competing priorities Excellent written and verbal communication skills High level of discretion and sound judgment Master organizer with strong follow-through and attention to detail Proactive mindsetyou're always thinking three steps ahead Comfortable using tools like Outlook, Google Workspace, Zoom, HubSpot, and Microsoft Office What's In It for You: At Encore, we know that when our people succeed, so does our business. Here's some of what you can expect: The opportunity to work closely with driven senior executives leading a rapidly-growing company A collaborative, high-energy team that values innovation, impact, and results A competitive salary with performance-based bonus opportunities A casual dress code most days (suits when necessary), plus Encore-branded gear to get you started Daily snacks, weekly office lunches, and a culture that encourages big ideas and shared wins Leading-edge productivity tools to help you thrive and stay ahead Comprehensive benefits, including: Medical, dental, and vision coverage through Blue Cross Fidelity 401(k) with employer match Company-paid life insurance policy of $50,000 Encore Fire Protection is an Equal Opportunity Employer. Encore Fire Protection is an E-Verify Employer. As an EEO/AA employer, Encore Fire Protection considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.

Created: 2026-03-04