Client Services LeadMiami, Florida, United States

Client Services Lead The Front Office / Office Services Administrator & Receptionist serves as the primary face of the office, delivering high-touch, professional experience for clients, visitors, and employees. This role balances front-of-house hospitality with administrative, office services, and mailroom support, ensuring seamless daily operations and consistently elevated client experience. Front Office & Client Experience Serve as the first point of contact for clients, visitors, executives, and vendors Provide a warm, polished, and professional welcome experience aligned with corporate standards Manage visitor registration, guest badges, and access protocols with discretion Answer, screen, and route incoming calls and inquiries professionally Anticipate client and executive needs and respond with urgency and professionalism Maintain a pristine, client-ready reception and front-office environment always Client-Facing Administrative Support Support executives and client-facing teams with scheduling and coordination Assist with client meetings, including room setup, technology readiness, and hospitality services Coordinate catering, refreshments, and special requests for meetings and events Serve as a point of contact for client inquiries related to office operations Mailroom & Shipping Operations Receive, sort, log, and distribute incoming mail and packages promptly Process outgoing mail, overnight shipments, and courier requests with attention to deadlines Track and reconcile shipments using internal systems and carrier platforms Coordinate courier pickups and deliveries (FedEx, UPS, USPS, local couriers) Maintain mailroom logs, delivery confirmations, and service metrics Escalate shipment issues or time-sensitive deliveries to management Office Services & Operations Support daily office operations and front-of-house service standards Submit and track service requests for facilities, IT, and building management Monitor office supply inventory and ensure front-office areas are well stocked Support onboarding and offboarding processes (badges, access, workspace readiness) Communication & Professional Representation Represent the organization with professionalism, discretion, and confidence Communicate clearly with internal teams, clients, vendors, and building partners Maintain confidentiality when handling sensitive client or business information Escalate operational concerns proactively to ensure service continuity Qualifications & Skills 2+ years of experience in front-desk, client-facing, office services, or hospitality role Exceptional customer service and interpersonal skills Strong verbal and written communication skills Professional presence, demeanor, and appearance Ability to multitask and remain composed in a high-visibility environment Proficiency in Microsoft Office (Outlook, Word, Excel, Teams) Ability to lift and carry packages (typically up to 30 lbs.) Preferred Experience Experience in executive reception, corporate hospitality, or professional services environments Mailroom or shipping/receiving experience in a corporate setting Familiarity with visitor management systems and shipping platforms Work Environment Onsite, high-visibility front-office environment Combination of client-facing reception and operational support Standing, walking, and light lifting required Key Competencies Hospitality-driven mindset Client-first approach Professional judgment and discretion Attention to detail and reliability Calm, confident presence under pressure

Created: 2026-03-04