Administrative Assistant

Administrative Assistant Job Category: Administrative Requisition Number: ADMIN005388 Part-Time, On-site Location: Charlotte, NC 28202, USA Description Typical Years of Requisite Experience: 1-3+ years Common and Baseline Responsibilities: Provides administrative support to an individual, team, department, or group in the firm. Organizes and schedules meetings and appointments. Assists studio leaders with travel arrangements and/or expense reports as needed. Provides support to the Office Manager or Talent Manager for special projects as needed. Assist PM/Principals in creating consultant agreements and/or Owner/Architect agreements using AIA software as needed. Assists Project Teams. Orders lunches and sets up for internal meetings and client meetings. Provides support for front desk, including answering phones, receiving and distributing packages as needed. Sends correspondence to Consultants and General contractors. Requests Certificate of Insurance certificates from legal department. High-level Summary of Critical, Baseline Technical Skills and Certifications: Proficiencies: Effective verbal, written communication and organizational skills Strong attention to detail and excellent time management skills Proven ability to execute tasks and able to work independently Flexible, high service orientation, and a quick learner Software: Knowledge of Microsoft Office (Word, Excel, Outlook, and PowerPoint) Licensure/Certifications/Education: Associate or bachelor's degree preferred Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Created: 2026-03-04