Part-Time Scheduling and Event Coordinator

Part-Time Scheduling and Event Coordinator Head into the winter season with a new job as a Virginia state employee. The Office of Events Management at George Mason University's Mason Square (Arlington) campus is ready to hire a Part-Time Scheduling and Event Coordinator. Be part of a team of professionals who assist with the successful support and execution of conferences and events at the Mason Square Campus (Arlington). George Mason has a strong institutional commitment to the achievement of excellence among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally all-inclusive environment. Wait, there's more. We offer some benefits to part-time employees. These benefits include tuition assistance, ability to contribute to a supplemental retirement plan, participation in the Staff Senate and wonderful discounts! Oh, and the $24/hr. is nice. If you're interested in events, have a knack for customer service, and are eager to make a lasting and noticeable impact at a major university, this role is for you! Responsibilities: Schedules and coordinates events, conferences, and other activities held at the Mason Square Campus (Arlington) Additional responsibilities include: Supports the management of the centralized Mason Square Conferencing and Events email inbox, ensuring timely, accurate, and client-solution focused communication that aligns with Mason Square's service standards; Evaluates and approves space requests across the Mason Square Campus, ensuring optimal utilization of our executive conference center, global studio, classrooms, and other event spaces; Analyzes scheduling conflicts and identify client focused solutions, collaborating with academic units, external partners, and event stakeholders to mitigate competing priorities; Ensures all requests adhere to university policies and that required documentation for partnership agreements and related activities is complete; Fosters long term client relationships, ensuring repeat engagement through exceptional service, proactive communication, and a deep understanding of client goals and expectations; Works with internal and external clients to provide logistical guidance in support of the delivery of well-executed events at Mason Square, assisting with logistical arrangements, cost estimates, and information on support services; Develops and manages event contracts and associated certificates of insurance (COIs), ensuring accurate tracking and documentation; and Responds with appropriate urgency, flexibility, courtesy, and good judgment to meet customer needs and resolves issues. Required Qualifications: Must be a high school graduate; Proficient with Microsoft Office; Possess outstanding interpersonal skills and the ability to work effectively and efficiently with a diverse audience, including university faculty and staff, alumni, donors, students, and the community; Must have excellent verbal and interpersonal communication skills; and Possess strong customer service, time management and organizational skills with high attention to detail. Preferred Qualifications: Experience with Resource25 or other event management scheduling programs; Experience utilizing Canva to create marketing material; Knowledge of campus, executive conference center, or other event venues; and Experience working in higher education. Instructions to Applicants: For full consideration, applicants must apply for Part-Time Scheduling and Event Coordinator at Complete and submit the online application to include three professional references with contact information, and provide (insert required/optional documents) .

Created: 2026-03-04