Accounts Payable Specialist

Accounts Payable Specialist (Operations) Hybrid | 13 days per week on-site About the Role: The Accounts Payable Specialist (Operations) supports invoice review, validation, and approval for transportation and logistics-related services. This role sits within the Operations function and works closely with carrier partners, internal operations teams, and the accounts payable team in finance to ensure invoices are accurate, compliant, and ready for payment processing. This is a fast-paced, detail-oriented role focused on matching invoices to shipment documentation, pricing agreements, and system data across multiple platforms. The AP Specialist plays a key role in resolving discrepancies, supporting clean handoff to Finance AP, and maintaining strong relationships with internal partners and vendors. What You'll Do: Review and validate transportation-related invoices (Truckload, LTL, and Auto) for accuracy and compliance Match invoices to bills of lading, packing slips, shipment details, and pricing agreements Apply tariff rules, discounts, accessorial charges, linear foot rules, and capacity guidelines as applicable Investigate and resolve invoice discrepancies, variances, or exceptions in partnership with Operations and carrier teams Route validated and approved invoices to Finance Accounts Payable for payment processing Monitor and manage invoice intake through shared inboxes and system-generated submissions Run and review reports to support invoice accuracy, exception tracking, and audit readiness Maintain accurate documentation across multiple systems, including mainframe and transportation platforms Support ongoing system transitions and process improvements, including ERP and TMS tools What We're Looking For: High school diploma or equivalent with 2+ years of related experience, preferably in operations, logistics, transportation, or accounting support Strong attention to detail and comfort working with invoices, shipment documentation, and pricing rules Familiarity with Truckload (TL), Less-Than-Truckload (LTL), or Auto Transport invoicing is a plus Ability to review data across multiple systems and identify discrepancies Comfortable working in a fast-paced, high-volume environment with changing priorities Strong written communication skills for email-based coordination and issue resolution Working knowledge of Excel; experience running or reviewing reports is helpful Exposure to ERP or accounting systems (e.g., AX, D365) is a plus Work Environment & Training: Hybrid role with an expectation of 13 days per week on-site Extensive hands-on training and shadowing with experienced team members Ongoing learning as systems and processes evolve Benefits and Total Rewards: UniGroup offers a comprehensive benefits package designed to support your health, financial well-being, and work-life balance, including: Medical, dental, and vision insurance 401(k) with company match Paid time off and paid holidays Hybrid work flexibility Paid parental and family leave Employee assistance and wellness programs Work Authorization Candidates must be legally authorized to work in the United States on a permanent basis. UniGroup is unable to provide visa sponsorship or employment authorization support now or in the future. We foster diversity, in part, by imposing a strict policy of non-discrimination. Employment decisions are made without regard to race, color, ethnicity, national origin, sex, sexual orientation, gender identity, age, religion, disability, veteran or military status, genetic information or other status protected by the law. We value the unique skills and experiences that veterans and separated service members bring to our workforce. While serving our country you have gained skills such as leadership, flexibility, and agility, which will help to make you successful here. We are dedicated to supporting military families and ensuring that we provide a welcoming environment for our country's heroes. We hope you consider joining the UniGroup family. UniGroup is committed to the full inclusion of all qualified individuals. As part of this commitment, UniGroup will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact .

Created: 2026-03-04