Assistant Project Manager

Assistant Project Manager The primary function of the Assistant Project Manager is to assist the project team with the administration and management of all activities associated with the construction project. As an Assistant Project Manager, you may also be assigned the overall responsibility for a smaller project where appropriate. Key Responsibilities The duties, responsibilities and attributes of the Assistant Project Manager typically include, but are not limited to: Capable of successfully supervising a project with a project budget range of $1M - $10M, under various delivery methods, diversity in market sectors and varying complexities Assist with job office set up Work closely with the Project Manager and Estimator during the preconstruction phase assisting with the GMP process and input on General Conditions Vet assigned scopes of work during the preconstruction phase (Estimating) Clearly understands the concept of Budget vs. Cost and how it relates to the project Abstract and the monthly cost reconciliation Assist in the documentation of all claims and litigation Cash Flow Projections and Forecasting Costs Assist the Project Manager or be solely responsible for writing certain scopes of work, preparing exhibits, the preparation of subcontracts and Purchase Orders with PM / PX direction and oversight Assist the Project Manager with cost control measures: Prepare External Change Order Requests, which get submitted to the Owner Manage and audit the Subcontractor Tracking Logs Manage Subcontractor Monthly Invoicing Prepare Pay Applications for submission Prepare Purchase Orders (as needed) Negotiate Change Orders with subcontractors Assist the Project Manager or be solely responsible for problem resolution pertaining to a specific project issue on the majority of issues Assist the Superintendent(s) in implementing the project safety program Work closely with the APE, PE or SPE in the initial set up of CMiC, i.e. Submittal Log Registry Oversee the APE, PE and SPE to ensure Submittal Logs are current in CMiC and the submittal process is being managed properly with the subcontractors and design team Assist the project team with the initial set up of PlanGrid to organize the contract documents for the teams use Oversee the APE, PE and SPE to ensure RFI Logs are current in CMiC and distributed to all of the appropriate subcontractors Oversee the APE, PE and SPE to ensure RFI's are properly posted to PlanGrid and maintain the accuracy of the projects as-builts Manage the associated PE's and SPE's to ensure the projects Material Procurement Log is being properly maintained and that required material deliveries correspond with the projects P6 schedule Oversee the contract close out process (O&M manuals, As-Builts, etc.) Represent WEO at Owner, Subcontractor and coordination meetings Attend project meetings and assist in the preparation / distribution of meeting minutes Review meeting minutes for accuracy and content prior to distribution Create and organize all closeout binders Attend and participate in WEO Quarterly Risk Management (QRM) Trainings Participate in WEO networking events Participate in all PM Round Tables Skills, Knowledge and Expertise Personal Attributes: Effective written and verbal language communication skills Takes initiative, strives for increased responsibility and has a desire to learn Shows emotional maturity, punctuality and dependability Motivate and contribute to the teamwork / morale of the project team Shows the desire and willingness to progress to the Project Manager role and responsibilities Interpersonal Skills Establish and maintain positive and effective working relationships with all (client, design professionals, various WEO departments, WEO project team, inspectors, and subcontractors) Show alignment with and promotes WEO Corporate Values See that all company policies are administered in a fair and consistent manner Participate in on-boarding and training for those you are supervising Involvement with the various WEO committees and part of establishing procedures and policies Mentor, coach and train as necessary to help subordinates achieve their career objectives Benefits 100% ESOP Competitive Pay Bonus Program Medical/Dental/Vision Insurance PTO/Sick 100% Life Insurance 401(K) with Match Student Debt Program Physical Demands: Performance of the required duties will require physical ability to climb permanent and temporary stairs, passenger use of construction personnel hoists, ability to climb ladders and negotiate work areas under construction. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. Performing this job requires use of hands to finger, handle, or feel objects, tools or controls, sit, talk and hear, stand, climb, balance, stoop, kneel, crouch, or crawl. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Work Environment: While performing the duties of this job, the employee regularly works on-site at the construction work site where the employee is exposed to moving mechanical parts, high precarious places, fumes or airborne particles, outside weather conditions and risk of electrical shock. The noise in these work environments is usually moderate to very loud. About W.E. O'Neil Construction Building Great Relationships since 1925! 100% employee-owned general contractor. We build nationally, with locations in AZ, CA, CO, IL, TN, and TX. W.E. O'Neil Construction has seen steady growth since its founding in 1925 in Chicago by the O'Neil family. Now 100% employee-owned (ESOP), we embrace people as our number one asset. Our award-winning teams are recognized as industry leaders. Our longevity can be attributed to our excellent staff of professionals, our integrity, our commitment to customer satisfaction, and our ability to embrace technology. Our combination of the financial strength of a large national contractor and the responsiveness of a small company brings the best of both worlds to our clients. Our experience covers virtually every commercial market sector using a broad range of project delivery methods including design-build, design assist, construction management at risk and lump sum bid.

Created: 2026-03-04