Secretary (OA)

Secretary (OA) The incumbent serves as a Secretary to the Medical Center Director. Supports several programs including Compliance, national network, VISN and Michigan Market at the Ann Arbor campus and community-based outpatient clinics. Major duties for this position includes but is not limited to: Knowledge of the organization, policies, mission, goals, procedures, and organizational structures, as well as the Medical Center Director's responsibilities to help ensure the smooth functioning and efficient operations for the Office of the Director. Prepares travel orders and makes travel and accommodation reservations as requested by Medical Center Director. Organizes materials for Medical Center Director's use in public speaking, develops background information, and prepares outlines for speeches. Attends meetings, prepares minutes, and ensures their timely distribution. Participates in the preparation of special reports, projects, and investigations to support the Offices of the Director, Associate Medical Center Director, and Assistant Director. Knowledge of the management process used to manage the office and deal with emergencies, e.g., emergency preparedness plan, office contingency plans and call-back lists, reporting requirements to the Network, and VA Central Office. Skill in analyzing the effectiveness of established programs and in developing recommendations for changes utilizing formal process improvement methodologies. Independently plans and carries out projects, selecting approaches and methods to be used in completing assignments Work Schedule: 7:30am-4:00pm Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA) / PD014580 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved You must be a U.S. Citizen to apply for this job. Selective Service Registration is required for males born after 12/31/1959. Subject to background/security investigation. Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/02/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You will be rated on the following Competencies for this position: Clerical Communications Computer Skills Manages and Organizes Information

Created: 2026-03-04