Executive Assistant to the Chief Ambulatory Officer

Executive Assistant To The Chief Ambulatory Officer UW MEDICINE'S AMBULATORY EXECUTIVE OFFICE has an outstanding opportunity for a full-time executive assistant to the chief ambulatory officer. This role independently ensures smooth department operations through highly confidential and professional executive support, necessitating a high degree of tact, discretion and diplomacy. Primary job responsibilities include: Planning, coordinating, and implementing policies and procedures to support the chief ambulatory officer, so that all regulatory requirements are met. Acting as a communication liaison with UW Medicine leadership and community leaders as needed. Communicating and liaising with various stakeholders, ensuring clear conveyance of the chief ambulatory officer's messages and managing feedback appropriately. Operating independently, making decisions and taking actions with delegated authority to support high-level executives, including the chief ambulatory officer. Managing time-sensitive communications, which requires the ability to quickly and accurately convey information to various audiences. Meeting the demands of competing stakeholders, each with unique needs and expectations. This role requires outstanding writing abilities and the ability to communicate verbally with senior leaders, staff, and the general public. Recording, composing, and editing minutes of meetings as requested. Independently managing both short-term tasks and long-term projects. Handling highly confidential and sensitive information with the utmost discretion and professionalism. Serving as a confidential liaison to the chief ambulatory officer and managing the executive calendar and coordinating day-to-day activities of the chief ambulatory office. Independently arranging and coordinating committee meetings, special events, open forums, and other hospital activities. Scheduling appropriate accommodation, ordering/operating equipment, and coordinating logistical activities as needed. Utilizing various software and tools for document preparation, calendar management, and communication. Required: Bachelor's degree in business administration, communications, healthcare administration, or related degree. Five years' experience supporting a C level executive. Equivalent experience may substitute for degree requirement. About UW Medicine Where Your Impact Goes Further UW Medicine is Washington's only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine's mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow's physicians, scientists and other health professionals. All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest. Compensation, benefits and position details Pay range minimum: $78,000.00 annual Pay range maximum: $106,140.00 annual Other compensation: - Benefits: For information about benefits for this position, visit Shift: First shift (United States of America) Temporary or regular? This is a regular position FTE (full-time equivalent): 100.00% Union/bargaining unit: Not applicable About the UW Working at the University of Washington provides a unique opportunity to change lives on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or . Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Created: 2026-03-04