Administrative Assistant - Grant

Administrative Assistant - Grant The administrative assistant for The Beatty Center coordinates the daily and recurring operations of the CHAMPS Beatty Center, a new medical legal partnership housed at USC Upstate. USC Upstate offers a valuable benefits package including but not limited to: Health and Life Insurance Retirement Programs Paid Tuition Program Dependent Scholarships Employee Assistance Program (EAP) Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Professional Development Opportunities The position requires: Effective organization and time-management skills, and the ability to meet deadlines. Working knowledge of Microsoft Word, Outlook, and Excel, as well as general office equipment, is required. Basic social media knowledge, skills, and knowledge. Ability to handle confidential information and sensitive situations appropriately. Able to coordinate event aspects for trainings catering, room setup, and communication. Job duties include: Coordinate logistical aspects of trainings for medical professionals and internships by maintaining event calendars, scheduling rooms, preparing materials, and assisting with catering arrangements in accordance with established procedures. Perform administrative duties for the Director, The Beatty Center, including reception, answering telephone calls, disseminating information, handling mail, and managing office supplies. Assist with marketing efforts and maintain webpage and social media content by posting updates and materials as directed in accordance with established communication guidelines. Process payment requests, purchase orders, expense reports, deposits, and travel reimbursements for faculty, staff, and students, ensuring adherence to state and university policies and procedures. Assist in monitoring institutional and grant budgets on a monthly basis by maintaining tracking spreadsheets, reconciling posting discrepancies, and preparing routine reports for review by Center leadership. Assist with hiring processes, onboarding documentation, scheduling, and time tracking for student employees, graduate students, and interns. Provide day-to-day administrative support and guidance in accordance with established Center procedures. Other duties as assigned by the director. Position attributes: Hazardous weather category: Non-Essential Posting details: Number of Vacancies: 1 Desired Start Date: 04/01/2026 Position End Date: 12/31/2029 Job Open Date: 02/20/2026 Job Close Date: Open Until Filled: Yes EEO Statement: The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

Created: 2026-03-04