Personal Assistant / Executive Assistant

Personal / Executive AssistantLocation: Coral Gables, FL (Miracle Mile area)Schedule: Full-Time | Hybrid | MondayFriday, 9:00 AM 6:00 PM (1-hour lunch)Compensation: $60,000-$70,000 (based on experience)Benefits: Comprehensive benefits package (details below)About the OpportunityA dynamic Founder & Managing Partner of a well-established South Florida law firm is seeking a highly organized, proactive, and energetic Personal / Executive Assistant. This role supports both professional and personal responsibilities and requires discretion, initiative, and a strong sense of ownership.The firm operates in the trusts & estates and family law space, serving high-net-worth individuals and families throughout Florida. The environment is fast-paced, client-focused, and team-oriented, with a strong emphasis on excellence, culture, and long-term relationships.This position is primarily in-person in Coral Gables (near Miracle Mile), with some hybrid flexibility.Position OverviewThis is a highly trusted role supporting the Founder in both business and personal capacities. The ideal candidate thrives in a fast-moving environment, anticipates needs before they arise, and executes with positivity and energy.Key ResponsibilitiesExecutive & Administrative SupportComplex calendar management and schedulingInbox management and email prioritizationEvent planning and preparation (professional and personal)Travel coordination (flights, accommodations, itineraries)Support in hiring processes (interview coordination, logistics)Coordinate with CEO and Office Manager on financial data entryCollaborate with COO on operational administrative tasksMailing and correspondence managementOffice Culture & Team SupportCoordinate birthday gifts and team celebrationsAssist with firm events and annual retreat logisticsSupport initiatives that enhance office culture and team buildingPersonal & Family SupportManage personal returns and errandsSupport family events and birthday party coordinationPersonal and professional drop-offs and pick-ups as neededHandle sensitive and confidential personal matters with discretionQualifications2+ years of experience in an Executive Assistant, Personal Assistant, or similar support roleValid drivers license and reliable transportationHighly organized with exceptional attention to detailStrong written and verbal communication skillsTech-savvy and comfortable with scheduling, email platforms, and administrative systemsDiscreet and trustworthy with confidential informationAbility to multitask and prioritize in a fast-paced environmentComfortable working both independently and collaborativelyIdeal Candidate ProfileProactive - sees what needs to be done and runs with itAutonomous - takes ownership and requires minimal oversightHigh energy and positive attitudeEmotionally intelligent and people-orientedEnjoys being around young children and supporting family dynamicsAdaptable and calm under pressureCompensation & Benefits$60,000 - $70,000 (based on experience)80% employer-covered health insuranceDental and Vision plan 100% employer-paid life insuranceShort-term and long-term disability coverage401(k) with company match after one year10-15 paid holidays off per yearPaid Time Off (PTO)Paid maternity and paternity leaveAnnual firm retreat abroadEnd year BonusWhy This Role?This is an opportunity to work closely with a driven, high-performing Founder in a respected law firm while playing a meaningful role in both business operations and personal life management. The right candidate will grow with the organization and become a key part of its continued success. recblid dvrwjyqb0knj6gyp4qpka1zv925wzx

Created: 2026-03-04