Office Accounting Support Specialist

Overview Under management direction, using discretion, and independent judgment, this individual will be responsible for performing receptionist as well as various general office duties. Essential Duties and Responsibilities: Maintain a professional demeanor, over the phone and in person, at all times with all internal and external customers (visitors, vendors, employees, management, etc.) Answer the main business phone line Interpret (English/Spanish speaking) calls and redirect them to the appropriate department and or person Greet all visitors, customers, and vendors in the front lobby with professionalism Coordinate lunch as needed for meetings and special occasions Manage outgoing and incoming US Postal regular and certified mail Distributes all mail, packages, or faxes Prepare monthly customer statements and invoices for US mail Create shipping labels for all customer tire returns Create office shipment labels via UPS/FedEx Drop off mail and UPS packages at the end of the day as needed Reply to all emails daily Maintain working operation of Pitney Bowes and front desk fax machine Maintain office supply closet and coordinate when supplies need replenishment Ship supplies to drivers as needed Manage (print, sort, distribute) electronic correspondence from AP Inbox Maintain well organized customer and vendor payable files including weekly filing of paid customer and vendor invoices Additional support of payable functions such as data entry of payable transactions into ERP as needed Backup support to Sales Cashier including duties of collecting payments from customers, billing, and reporting Performs other duties that may be assigned by management Qualifications & CompetenciesEducation/Work Experience: High School Diploma or GED required Associates or college degree preferred Requires excellent verbal and written communication skills, and an even-toned disposition Organizational skills Excellent attention-to-detail Ability to research documents and use Company information systems applications Ability to work well with internal and external contacts resolving issues immediately and thoroughly or escalating them as needed Ability to work well under pressure, with many interruptions and multiple demands Ability to read and interpret general business writing and to write routine reports, business correspondence, and email correspondence Bilingual English/Spanish required PC Literate with basic knowledge of Microsoft Office products; usual office equipment including calculator, telephone, fax, computer, and copier Ability to work independently and collaborate with others Must adhere to all safety policies and practice safe work habits Must be able to work overtime and flexible schedule as needed (including Saturdays) Certificates/Licenses: Valid Driver's License, Class C license preferred. Willingness to drive own vehicle occasionally on company business Equal Opportunity Employer: Lakin Tire West, LLC. is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, national origin, age, disability, protected veteran status, relationship, or association with a protected veteran (spouses or other family members), genetic information, or any other characteristic protected by applicable law.

Created: 2026-03-04