Administrative Assistant - Procurement- Temporary

Temporary Administrative Assistant The Temporary Administrative Assistant will provide professional administrative and procurement-related support that enables leadership and departmental staff to operate in a synchronized, accurate, and timely manner while upholding the Authority's standards for confidentiality, fiscal responsibility, regulatory compliance, and customer service within an active airport environment. Essential Job Responsibilities Provides direct administrative assistance to Procurement leadership and the Deputy CFO to support day-to-day operations and executive coordination. Manages communications, scheduling, and office logistics to ensure smooth information flow and organized departmental activities. Maintains accurate, organized records, reports, and files in alignment with procurement procedures and airport authority standards. Supports procurement processes by coordinating vendor setup, documentation verification, and tracking procurement-related records. Assists with invoice processing, payment submissions, and assigned procurement-related transactions to support fiscal responsibility. Coordinates travel, meetings, and office equipment logistics to ensure operational continuity. Ensures confidential handling of information, adherence to policies and safety requirements, and alignment with MNAA's values and compliance expectations. Identifies workflow improvements, supports process efficiency, and contributes to ongoing administrative and operational enhancements. Required Qualifications High school diploma or equivalent. Demonstrated experience performing administrative, clerical, or office management functions in a professional environment. Proven ability to provide administrative support to executive leadership or senior management. Proficiency in Microsoft Office applications and general office technology. Experience managing calendars, scheduling meetings, preparing correspondence, and maintaining filing systems. Ability to handle sensitive and confidential information with discretion and sound judgment. Strong written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders. Ability to organize work, manage competing priorities, and maintain accurate records in a fast-paced environment. Ability to comply with established policies, procedures, and safety requirements within a regulated environment. Ability to obtain and maintain a Secure Identification Display Area (SIDA) badge. Preferred Qualifications Associate's degree in a related field. Advanced administrative or office management experience supporting finance, procurement, or public-sector operations. Experience supporting procurement activities, including vendor coordination, invoice processing, and record tracking. Familiarity with financial or procurement systems, including vendor setup and documentation verification. Experience working within an airport authority, government, or similarly regulated environment. Administrative professional certification or Notary designation. Demonstrated ability to suggest and implement workflow or process improvements to enhance efficiency.

Created: 2026-03-04