Executive Assistant

Executive Assistant We are seeking an experienced full-time Executive Assistant onside in Miami, FL. The ideal candidate will play a key role in managing expense reporting through SAP Concur, ensuring accuracy and compliance with company policies. Strong communication skills are essential, as you will interact with employees and vendors to resolve inquiries and discrepancies. In addition to expense management, you will provide flexible support for ad-hoc administrative tasks, contributing to the smooth operation of the team. What will you be doing? Provide high-level executive support to two vertical leaders, managing complex calendars, coordinating cross functional priorities, and ensuring seamless operational flow across both business units. Manage and process expense reports accurately and efficiently using SAP Concur, ensuring compliance with company policies and timelines. Serve as the primary point of contact for expense-related inquiries, providing clear guidance and support to employees. Coordinate meetings both in-office and externally, ensuring smooth logistics and follow-up. Communicate effectively across teams and with vendors to resolve discrepancies and ensure smooth financial operations. Handle ad-hoc administrative requests with flexibility and a proactive approach, supporting various departments as needed. Maintain organized records of expense submissions and approvals for audit and reporting purposes. Demonstrate strong attention to detail and problem-solving skills to identify and correct errors in expense reporting. Prepare documents and presentations using Word, Excel, and PowerPoint. Apply AI knowledge to streamline workflows and enhance productivity. What are we looking for? 5+ years of experience as an Executive Assistant to multiple executives. Proven experience in administrative support or similar role, preferably in a corporate environment. Hands-on experience with SAP Concur or similar expense management software for reporting and compliance. Strong communication skills, both written and verbal, with the ability to interact professionally across teams and with vendors. Exceptional attention to detail and accuracy in financial and administrative tasks. Ability to manage multiple priorities and handle ad-hoc requests in a fast-paced environment. Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and other productivity tools. Organizational and problem-solving skills to ensure efficient workflow and timely completion of tasks. Flexibility and adaptability to support evolving business needs. High level of integrity and confidentiality when handling sensitive information Compensation The expected salary range for this role is $80,000 $110,000+ and will be determined based on factors including candidate experience and work location. This role is classified as exempt under the Fair Labor Standards Act (FLSA). Our sustainability promise We're on a life-long journey to become an ever-more sustainable group. It's a commitment to taking care of our people and the world we live in, to doing good business, and to making a positive impact wherever we can. Our governance processes, company policies, and review systems are all geared towards our goal of making a positive impact in the world. What Do We Offer In Return? A career that you define. At Howden, we value diversity there is no one Howden type. Instead, we're looking for individuals who share the same values as us: Our successes have all come from someone brave enough to try something new We support each other in the small everyday moments and the bigger challenges We are determined to make a positive difference at work and beyond Reasonable Adjustments We're committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs. Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hoursor hybrid working. If you're excited by this role but have some doubts about whether it's the right fit for you, send us your application if your profile fits the role's criteria, we will be in touch to assist in helping to get you set up with any reasonable adjustments you may require. Not all positions can accommodate changes to working hours or locations. Reach out to your Recruitment Partner if you want to know more.

Created: 2026-03-04