Payroll & Compliance Specialist

POSITION SUMMARY This role will support all three of our organizations: Great States Construction, Great States Development, and Collective, offering a diverse and rewarding opportunity to make a broad impact across construction, real estate development, and property management sectors. The Payroll & Compliance Specialist is a detail-oriented HR professional responsible for the accurate, compliant, and timely execution of payroll and HR/payroll-related compliance functions across multiple entities. This role serves as the primary specialist for payroll operations and employment compliance while supporting leadership with reporting, audits, and regulatory accuracy. The Payroll & Compliance Specialist will report directly to the Human Resources Manager. Key Responsibilities Payroll Administration Process bi-weekly and off-cycle payroll accurately and on time Ensure accurate calculation of wages, overtime, bonuses, reimbursements, deductions, and commissions Maintain payroll records in compliance with federal and state retention requirements Coordinate payroll changes related to new hires, terminations, and compensation changes Reconcile payroll reports and resolve discrepancies Serve as the primary point of contact for payroll inquiries Conduct routine payroll audits for accuracy Generate standard and ad-hoc payroll reports Partner with accounting on payroll reporting and reconciliations Ensure timely preparation and distribution of annual W-2's Compliance & Regulatory Administration Maintain HR compliance across payroll and employment regulations Ensure compliance with FLSA and applicable state wage and hour laws Administer garnishments, child support, and tax levies Support payroll tax filings and audits Monitor regulatory changes and recommend process updates Maintain payroll compliance documentation and SOPs Additional responsibilities as required to support department objectives QUALIFICATIONS Associates degree in HR, Accounting, Finance or related field OR equivalent experience 2-5 years of payroll administration experience required including processing payroll for roles with variable compensation (commissions, bonuses, incentives) Multi-state payroll experience preferred KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED Strong knowledge of payroll laws and compliance requirements High attention to detail and accuracy Strong organizational and time management skills Ability to handle sensitive information with confidentiality Proficient in HRIS platforms (BambooHR preferred) Proficient in Microsoft Excel BENEFITS AND PERKS Health, dental, and vision insurance with an HSA and FSA options Supplementary insurance Eligibility the first of the month following 30 days 401k with a match of 3% Flexible time off with 10 paid holidays Paid volunteer hours Professional development opportunities PHYSICAL DEMANDS Prolonged periods of sitting at a desk and working on a computer Must be able to lift and/or move 20 pounds Occasionally climb, stoop, kneel, crouch, or crawl WORK ENVIRONMENT This position requires regular office hours (8 am - 5pm, M-F) to be maintained along with availability for emergency situations outside of regular office hours. WE ARE AN EQUAL OPPORTUNITY EMPLOYER

Created: 2026-03-04