Project Administrator I

Intermountain Electric Project Administrator I Intermountain Electric Inc. (IME) is seeking a Project Administrator I to join their growing team! If you have the desire, skills, and proven strategy to be part of a winning team, love the challenge of finding unique solutions for complex projects, are motivated by growth and expansion, and are a team player ready to take on the responsibility of a prime role in a growing company, then come join us at IME's Headquarters in beautiful Denver, Colorado. We are seeking a detail-oriented and organized team player to join our electrical construction team as a Project Administrator I. The ideal candidate will be responsible for financial and administrative processes throughout all phases of construction projects. Key responsibilities include: Contract administration: Reviews project contracts to ensure compliance with terms and conditions. Coordinate contract changes, amendments, and renewals as needed. Maintain accurate up-to-date contract records. Requests insurance certificates, tax exemption certificates, and request bonds as needed per contract. Collections: Assist with collection efforts to ensure timely payment from customers. Maintain accurate documentation of collection efforts. Subcontract & Payment Administration: Manage the invoices on-hold report. Verify receipt of customer payment prior to subcontractor payment release. Ensure proper lien waivers are received and compliant before payment processing, obtain PM approval prior to releasing subcontractor payments. Subcontract & Document Control: Organize and e-file project documentation for all project related documents, including contracts, plans, permits, and correspondence. Document control and quality assurance for a variety of complex documents, including documents that may be utilized in a legal setting. Ensure confidentiality and security of sensitive information. Route and track work authorizations and subcontracts in DocuSign. Monitor status of outstanding agreements and follow up as needed. Administrative Support: Provide general administrative support to the Project Administrator. Assist with miscellaneous project-related administrative tasks as needed. Additional duties as assigned. Knowledge, skills & abilities include: Proficiency in Microsoft Office Suite, PDF software (Bluebeam a plus) and project management software (Procore) Working knowledge of financial software, JDE preferred Strong organizational, communication, and problem-solving skills Knowledge of construction contracts, billing processes, and lien laws Ability to multitask and manage competing priorities effectively, work independently and as part of a team in a deadline-driven environment. Detail oriented Education and experience: Associate degree in Business Administration, Construction Management, or related field, or a combination of relevant experience 1-2 years of experience in administrative tasks or a similar role within the construction industry is a plus Working conditions: The majority of the time you will work in a typical office environment. Occasionally, you may travel to a construction job site. When on construction job sites you will encounter typical construction conditions including extreme temperatures, noise, dust, mud debris, welding, leading edge, trenching, and shoring, sometimes in a confined space. You may be required to visit multiple locations during any one day. Benefits overview: IME provides an industry-leading comprehensive benefits package. Full-time employees are eligible to choose from a variety of healthcare coverage options, which become effective the first of the month after hire. In addition, employees are offered a substantial amount of PTO and are immediately eligible to make contributions to a generously matched and fully vested 401k. Salary range: $50,000 - $65,000 IME is part of Quanta Services, the largest specialty contractor in North America. We base our business model on always doing the right thing and pride ourselves in finding the best processes and practices in everything we do. As an electrical contractor, we install and service the power and lighting to commercial and industrial buildings in the Western US. This job description outlines typical elements and criteria for the role at Intermountain Electric, Inc. (IME). Other duties may be assigned as needed. IME is committed to a culture of diversity, equity, and inclusion. We follow federal, state, and local laws regarding the employment of individuals with disabilities and provides reasonable accommodations as required by the ADA and ADAAA. IME is committed to equal employment opportunities and does not discriminate based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression or pregnancy, or any other characteristic or status protected by law. All employment decisions are made based on job-related criteria and the principle of equal opportunity. It is important to note that the company maintains an at-will relationship with its employees and this commitment to equal opportunity does not alter that relationship. IME strives to provide a safe work environment for its employees. Under applicable laws and regulations, IME conducts background checks on all final candidates. Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Created: 2026-03-04